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Class Attendance

Regular attendance at all learning activities is expected, and unsatisfactory attendance may lead to disciplinary action. Instructors are responsible for implementing the attendance policy of programs and must notify students of any special attendance requirements.

Unexcused absences 

Unexcused absences include tardies and early departures that are not scheduled and are not approved by the director. The director keeps a record of unexcused absences in each student's file. It is the responsibility of the director/faculty advisor to give proper counseling to the student as soon as a problem is evident. If a student has had more than two unexcused absences in 60 days or three unexcused absences in 90 days, the director may take disciplinary action as stated in the policies of the individual programs.

Absence due to illness

A student who is absent because of illness for three continuous days or more must submit a physician's statement indicating the nature of the illness, the requirement for absence and a release to return to school. Absences of three or more consecutive days will be reviewed by the program director and dean for the possibility of a leave of absence, requiring the student to repeat the classes or clinical rotations missed. Absences exceeding two classes or 50% of the course content within one course may necessitate a makeup period at the conclusion of the course, which might delay a clinical rotation or anticipated graduation date. Students may be required to complete additional out of classroom assignments to make up work due to any absences. The program director in cooperation with the course instructor/s will review the factors  for the absence and will determine the need for make-up work. It is the student’s responsibility to contact the program official immediately following absenteeism or lateness regarding course work or exam make-up. An unreported absence is considered an unexcused absence.

Excused absences

Excused absences will be handled on an individual basis by the program director. Scheduling of any elective physician appointment or other personal appointment must be cleared by the program director in advance of the date or the absence will be considered to be unexcused. Excusable reasons for absence are limited to illness, death or illness in the immediate family, jury duty, subpoena, religious observance, faculty- approved attendance at professional conferences or military service. In the case of absence due to military service, the student must be excused from regularly scheduled classes or other required activities if he or she is called to and/or participates in active military service for a reasonably brief period. In this case, students will be allowed to complete an assignment or exam within a reasonable time after the absence.If the student is aware of  the need for an absence prior to the day of the absence then that student should notify the program director and/or instructor in advance of the absence.

Religious holidays

A student who is absent from a class or examination for the observance of a religious holiday may complete the work missed within a reasonable time after the absence if proper notice has been given. Notice must be given at least 15 days prior to the classes scheduled on dates the student will be absent. For religious holy days that fall within the first two weeks of the semester, notice should be given on the first day of the semester. It must be personally delivered to the instructor and signed and dated by the instructor, or sent certified mail, return receipt requested. A student who fails to complete missed work within the time allowed will be subject to the normal academic penalties.

Additional special regulations may be enacted through the normal legislative process and updated in this Catalog.


© 2014 The University of Texas MD Anderson Cancer Center