Frequently Asked Questions

FAQs of Applicants and Trainees

Applicant FAQsNew or Current Trainee FAQs

PREDOC/POSTDOC applicants only:


SUMMER APPLICANTS only:


Predoctoral/Postdoctoral Eligibility Questions

I just graduated with my M.P.H. degree in May and was accepted into a doctoral program. Can I apply for your predoctoral fellowship in July?

We recommend that predoctoral applicants complete their course work before applying. The predoctoral fellowship supports research, rather than being a general education stipend, so when the student is ready to begin their doctoral research project, or is very close to it, that is when the fellowship should begin.

Your eligibility requirements for the predoctoral fellowship state that applicants must hold a master's degree and I do not have a master's degree. However, I am in a doctoral program at Baylor. Am I eligible?

Our eligibility language states "...must hold a Master's degree or equivalent...." As long as you are enrolled in a doctoral program and meet all of the eligibility requirements, you are eligible. One of the objectives of our predoctoral fellowship is for trainees to use this fellowship for their dissertation work that focuses on cancer prevention or cancer control research.

I am a predoctoral applicant, do I need to have officially formed my dissertation committee at my institution by the application deadline?

You must be officially accepted into the doctoral program and mostly done with your core courses (see 1st question). Ideally, you are closer to taking your qualifying exams because the fellowship is only for three years and we like for people to be farther along so that if their dissertations take a bit longer, they don't run out of funding. However, this is a judgment call for you and your mentoring team, as long as you meet the basic criteria.

I would like to apply for your predoctoral fellowship. I am enrolled into a doctoral program, passed my qualifying exams and I am now working on my dissertation proposal. I do not have a master's degree, but I have completed the course work equivalent of the master’s degree offered by my institution to pass the qualifying exams. Will the fact that I do not have an actual MS degree inhibit my application in any way?

No. If you are already enrolled in a doctoral program, you may apply.

Are part-time students allowed to apply for the Predoctoral fellowships?

No. The intent of the R25T fellowship is to support the trainee full time to work on their dissertation and course work to get them to the finish faster and more efficiently. So a part-time student would not be eligible, as it would not be in the spirit of the award.

I was previously awarded an R25T Postdoctoral fellowship, can I apply for another R25T Postdoctoral fellowship?

No.

We have a trainee that was an Adjunct Faculty at another institution and wants to return to MDA as a postdoctoral fellow while waiting for his NCI K07 award. Can this trainee revert from Adjunct Faculty to postdoctoral fellow?

Yes. As long as the department supports it.

Will you consider applicants for postdoc who are mid-career (been out and working for a while)?

Yes. Please indicate your intentions in the research and career statement.

Will you consider applications whose degree is not in a biomedical or behavioral science field?

Yes, as long as the applicant has an interest. Predoc and Postdoc applicants must make a viable application.

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Appointment Length

What is the maximum amount of time that a postdoctoral trainee can be appointed to CPRTP?

The maximum is two years (2) and is renewed annually pending research progress and availability of funds.

What is the maximum amount of time that a predoctoral trainee can be appointed to CPRTP?

The maximum is three years (3) and is renewed annually pending research progress and availability of funds.

How long is the summer research experience?

10-weeks (June through August).

I'm a full time MD Anderson employee and also a part-time doctoral student at UT School of Public Health. Am I still eligible to apply for the predoctoral fellowship or would I have to reduce my time at MD ANDERSON CANCER CENTER to PT status?

Unfortunately, if you apply to our predoctoral fellowship and get awarded, you will have to leave your employment status. Per UT MD Anderson Cancer Center policy, you cannot have both trainee position and full or part-time employment.

We have a trainee that was an Adjunct Faculty at another institution and wants to return to MDA as a postdoctoral fellow while waiting for his NCI K07 award. Can this trainee revert from Adjunct Faculty to postdoctoral fellow?

Yes. As long as the department supports it.

Is there a term limitation on postdoctoral fellowships?

Yes. Initial postdoctoral research fellow appointments at The UT MDAnderson Cancer Center are renewed annually at the discretion of the faculty mentor or the award mechanism. Other appointments, under different mechanisms may be renewed annually for another two years with written justification from the mentor on the basis of career advancement and achievements by the postdoctoral appointee. The appointment term clock continues regardless of mentor changes within the MDAnderson Cancer Center. The appointment policy limits an individual to no more than five years in the postdoctoral title at MDAnderson, or a total of six years in postdoctoral appointments at any combination of institutions. After this time, the postdoctoral fellow must be appointed to a faculty or classified position or leave the institution. Regardless of the estimated length of the program, individual appointments are for periods of only one year and advancement criteria must be met to receive an offer for an extension. The senior vice president for academic affairs or designee will grant exceptions to this policy only after receiving evidence of departmental review and support. Any postdoctoral fellow could request for a one-year extension to the five- and six-year terms for child-rearing or family medical responsibilities by submitting a justification in writing.

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Predoctoral/Postdoctoral Application Process

How do I apply for a fellowship?

Select a fellowship located on the How to Apply page and follow the instructions listed on the respective pages.

When are the deadlines?

The deadlines are listed on the web page of each respective fellowship.

How many phases make up the application process to the predoctoral and postdoctoral fellowship?

Application Process: The application process consists of two phases:

Phase 1: Initial Application.

  • Applicants will receive confirmation of receipt of their documents within two (2) business days.
  • Applications are reviewed by the Cancer Prevention Research Training Program’s Advisory Committee. Applicants will receive a decision via email.
  • Successful applicants will be invited to Phase 2.

Phase 2 Invitation to Submit Research and Career Proposal.

  • Successful applicants from Phase I are considered to be accepted to the fellowship program and will be invited to submit a Research and Career Proposal, educational objectives, and career development plan.
  • Proposals will be due on the date specified in the email (usually four weeks from date of notification.)
  • The proposal will be reviewed by the CPRTP Advisory Committee, and suggestions may be provided for its improvement.
  • Fellowship appointment and funding will begin 3 weeks after approval of the proposal by the review committee.

NOTE: Applicants are invited to submit a full research and career proposal if their application is approved.

How long is the predoctoral or postdoctoral application process?

From the application deadline to the research and career proposal deadline, around 2.5 months.

What is the predoctoral and postdoctoral fellowship application process?

The application process for both predoctoral and postdoctoral fellowships are the same, although the application components may differ slightly. Please view the application instructions posted on the fellowship web page. The application is to be submitted in the order indicated on the application checklist including: the research & career statement, letters of support from each prospective mentor, mentor profile form, mentors NIH bio sketch and other support, 3 letters of recommendation, letter from dissertation chair (if applicable), CV or Resume, GRE or MCAT scores (if applicable), All academic transcripts, credential evaluation copy (if applicable), signed fellowship requirements memo and signed mentor requirements memo. Donor-funded postdoctoral fellowship applicants who are foreign nationals, will be required to submit a copy of their visa and provide their visa expiration date.

If I have already accepted another federally funded fellowship at my university, can I also receive funding from R25T Predoctoral Fellowship?

No. Trainees are not allowed to receive any additional federal funding, from any other institution or mechanism during their fellowship. If you have any questions regarding additional concurrent funding received during your fellowship, you must immediately contact the CPRTP Director, Dr. Shine Chang or Co-Director, Dr. Carrie Cameron.

Do applicants who are currently employed at MD Anderson Cancer Center need to submit their GRE scores and transcripts with the application?

Yes.

Why do I need to submit my application to apply@cancerpreventiontraining.org and not an individual or mail/deliver the application to your office?

The apply@cancerpreventiontraining.org is our program's main e-mail address and serves as a central location. Your application and letters of support are less likely to be lost when sent to this e-mail address.Electronic submission ensures that your application is submitted and provides a receipt. If you were to hand deliver your application, or send your application in the U.S. mail, you will not have any record of sending your application, nor will we have record of receiving the application. This increases the likelihood of the application being lost. For your security, we recommend electronic submission only.

Do the transcripts need to be official copies, or can the applicant provide copies that they have?

Copies are allowed through the application phase. Once the trainee is appointed, we will need an official transcript.

GRE test scores, 5 years or older, are purged from the GRE system---Can I submit my application without GRE scores?

Yes. Please provide the reason why you are submitting your application without the GRE test scores on the application checklist and coversheet.

What happens if I submit my predoctoral or postdoctoral fellowship application before the deadline?

If the application is received more than 24 hours prior to the application deadline, our office will conduct and pre-review and contact you if any items are missing. Once your application has been received at the time of the application deadline, we will only notify only to inform you that your application was received.

What happens after I submit my application?

Applicants will receive confirmation of receipt of their documents within two (2) business days of the deadline. Applications are reviewed by our Advisory Committee. Applicants will receive a decision via e-mail on the date posted on the fellowship web page (usually within 4 weeks of the application deadline). Successful applicants will be asked (via e-mail) to prepare and submit a full research and career proposal.

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Application Format

What is the application format?

The following format applies to the following fellowships & application component, but please refer to the application instructions.

  • Summer Research Experience - Personal Statement
  • Predoctoral or Postdoctoral Fellowship (ALL) - Research and Career Statement and Research and Career Proposal (invitation only).
Margins: 0.5 or 1 inch
Format: Single-Spaced
Paper Size: 8.5 x 11
Font Color: Black
Font Size: 11 or 12 point font
Preferable Font Themes/Types: Arial, Times New Roman, Helvetica, Palatino Linotype, or Georgia
Other required formatting: The top right corner of each page of the application must include the applicant name & degree.

Why do I need to include my name and degree on the entire application?

This helps the CPRTP staff readily identify your document in the event that your application has pages that are out of order or misplaced.

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Predoctoral/Postdoctoral Application Review

What criteria will be used by the Advisory Committee to review my application?

The Advisory Committee will use the following criteria when reviewing applications:

1.Relevance: Are the research interests clearly in the area of cancer prevention?
2.Academic merit: Does the applicant’s past academic performance suggest future success? Do the letters of recommendation indicate author’s knowledge of the applicant's capabilities?
3.Promise and educational benefit to the applicant’s career development: Will the traineeship accelerate the applicant's career development toward becoming an independent cancer prevention investigator? Does the applicant indicate strong commitment to a career in cancer prevention research? Does the applicant have the intellectual capabilities and work ethic to benefit from the traineeship?
4. Do the sponsoring mentors have sufficient experience and research funding to support the projects that will be developed? Do they indicate active and specific involvement in the educational research, and career development?

The keywords and suggested reviewer form requests a list of reviewers---What should my affiliation be with these reviewers and why do I need to submit names?

The program directors need suggestions for potential expert reviewers of your research and educational proposal who are not associated with you academically or personally, so that they have no conflict of interest and can review your application without bias. Thus reviewers should not be those providing letters of recommendation or former mentors, etc. In addition, NIH employees are not allowed as reviewers.

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Predoctoral/Postdoctoral Research and Career Proposal

NOTE: Successful applicants from Phase I are considered to be accepted to the fellowship program and will be invited to submit a Research and Career Proposal.

What happens after I am invited to submit a full research and career proposal?

If you are selected after Phase I, you will receive a formal invitation (via email) to submit a full research and career proposal. The email will include a checklist, detailed instructions and a deadline. The proposal deadline is usually four weeks. At this point, you have been accepted into the program and now you just have to work with your mentors to describe the work you’ll do together. MD Anderson faculty know how to help you design the proposals.

My e-mail says I have been accepted into the program, does this mean I will now start to receive a paycheck?

No. Applicants who are invited to submit a proposal are considered officially accepted into the program however, your fellowship will not begin until three weeks after your research and career proposal is approved.

How long does it take CPRTP to approve my proposal?

It depends. The proposal will be reviewed by a selected panel of subject matter experts. These experts will either raise questions regarding your proposal, or accept the proposal, as is. If there are questions, you will be notified via email and provided with a certain length of time to respond to the questions and/or submit proposal revisions. This process can take up to two months. Funding for your fellowship will not begin until the proposal is approved.

What happens after I submit my full proposal?

The CPRTP Advisory Committee and external subject matter experts will evaluated your research proposal and provide comments to CPRTP. You will receive a summary statement with verbatim evaluation comments attached to an e-mail and you will be asked to review the comments, discuss the evaluators’ comments with your mentors, consult with your mentoring team and prepare a response of no more than 4 pages, single-spaced, detailing how you will address any issues raised in the summary statement.

Do you have to have a specific research question for this prior to starting the fellowship?

Our postdoc fellowships are only 2 years and the time goes FAST, so we want you to have the research questions pretty clear before your funding starts so you spend most of the time working on the research and not on figuring out what research to do.

Will I need to re-write my proposal?

It will not be necessary to re-write the proposal itself unless you and your mentors believe this is the best strategy for you. Your response to the evaluation will be due back to the CPRTP on the date specified in the e-mail. NOTE: If we receive your response earlier, we will process it immediately, moving you towards appointment sooner. The Advisory Committee will consider your response and either recommend additional refinements or approve the proposal.

How many pages are required for the research and career proposalof the Predoctoral or Postdoctoral fellowship application?

Please refer to the application instructions. Note: The proposal cover page and references are NOT included in the page limit listed on the application checklist and instructions.

When can I start my fellowship?

Your fellowship will begin 3 to 4 weeks after your proposal is approved by the review committee.

I am currently an MD Anderson postdoctoral fellow in another department and I am concerned about a break in my appointment, can my fellowship start date be modified so there is no appointment gap?

Since funding for your fellowship award is contingent upon the approval of your research and career proposal, you cannot begin your fellowship until your proposal is approved. You are more than welcome to submit your proposal response prior to the deadline. The sooner we receive your proposal response to the evaluation, the sooner we can submit your reappointment form to AVA.

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General Questions

Is MD Anderson Cancer Center and/or the Cancer Prevention Research Training Program a school or degree granting institution?

No. We are a training institution, not a school and we do not grant degrees.

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Letters of Support and Letters of Recommendation

What is the difference between a Letter of Support and a Letter of Recommendation?

A Letter of Support is provided by the prospective mentor(s) affirming that they are committed to supporting your proposed training.

A Letter of Recommendation is a letter from external recommenders (not including those provided by your mentors) and are preferably from a professor who has taught or supervised the applicant for at least one year. We require three letters from these external recommenders.

How are Letters of Recommendation and Letters of Support to be addressed and submitted?

Summer Program applicants please read the Summer Program Letters of Recommendation FAQs for more information.

  1. All letters should be addressed to Dr. Shine Chang, Director, UT MD Anderson Cancer Center, Cancer Prevention Research Training Program.
  2. All letters should be signed and on letterhead. Electronic signatures are acceptable.
  3. Copies of Letters of Recommendation and Letters of Support may be included with the stitched application submitted by the applicant.
  4. Original Letters of Recommendation and Letters of Support are to be emailed by the recommender or their support staff (not the applicant) directly to apply@cancerpreventiontraining.org.
  5. Descriptive subject line: Since we often have multiple fellowships running concurrently, the subject line should include applicant name, fellowship and letter type. Example: Jane Doe, Summer Research Experience - Letter of Recommendation.
  6. Letters submitted without these features may result in your application being considered incomplete and any incomplete applications will not be reviewed.

Why must the original Letters of Recommendation and Letters of Support be sent via e-mail to apply@cancerpreventiontraining.org and not via e-mail directly to Dr. Shine Chang?

Letters of Recommendation are to be sent to our central electronic mailbox, apply@cancerpreventiontraining.org, to prevent the document from getting lost or misfiled. If your Letter of Recommendation is sent directly to Dr. Chang and she is out of the office, we will be unable to confirm receipt in a timely manner and that could result in the denial of your application.

SUMMER RESEARCH EXPERIENCE ONLY:

Are 2 recommendation letters mandatory or is 1 letter sufficient?

No. Two letters of recommendation are required for the Summer Research Experience applicants.

**For more Summer Program Frequently Asked Questions click here**

I am a postdoc applicant, how many letters of recommendation are required?

Postdocs must have three letters of recommendation.

Is it better to have 3 letters from the same institution or 2 letters from the same institution and one letter from another institution but from a junior faculty (i.e., one of her PhD colleagues that now have a faculty position somewhere else)?

It doesn't matter if all the letters come from the same place as long as they are the strongest letters from people who know the applicant and know whether he/she is well suited for the opportunity he/she seeks. We suggest that the recommenders talk to each other (if possible) about what aspects they focus on so that they don’t all sound the same, except for singing his/her praises.

How can I request a letter of recommendation from Dr. Chang or Dr. Cameron?

Complete the Request a Letter of Recommendation form, save it to your computer and e-mail to apply@cancerpreventiontraining.org.

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Immunizations

This information applies to applicants of the CPRTP Summer Research Experience and Predoctoral & Postdoctoral fellowships.

Why do I have to get an immunization?

The University of Texas MD Anderson Cancer Center department of Employee Health and Well-being requires all educational trainees (excluding GSBS GRA) to provide documentation of immunizations or serological proof of immunity.

How long will it take to submit my immunization forms?

It is recommended that you start getting your immunizations completed at the time of application, since immunizations can delay your start date or forfeit your fellowship. Keep in mind, depending on your health care benefits, you may be required to schedule an appointment with your family physician and you cannot assume your physician will be available when it comes time to submit your immunizations. In a nutshell, it is HIGHLY recommended that once you submit your application, you review the required immunizations on this website, and get your immunizations current ASAP.

How do I submit my immunizations?

Your immunizations will be submitted using CertifiedBackground.com, an online, secured screening service, which will collect, review, and manage immunization records for all trainee applicants. This platform will also allow you to track your progress online.

How to do setup an account with Certified Background?

Login to your Discover account and select Get Form under the Immunization Compliance Report. Follow the instructions provided.

Is there a cost to use www.CertifiedBackground.com?

Yes, there is a $20 processing fee for all users, including previous users such as UT students. After set-up is complete, you will be prompted to enter your credit card information for payment of the $20 processing fee. Money orders are also accepted but will result in an additional $10 fee and additional turn-around time in processing.

Will I need to pay $20 every time I apply for a fellowship at MD Anderson?

No. This is a one-time fee that allows the new user unlimited access to their health documents.

What are the required documents?

As of October, 2014, the required documents are noted below. PLEASE NOTE: This information below is subject to change, all applicants are responsible for logging on to their account to view the required documents for upload.

  1. Demographics and Health Questionnaire form (4 pages)
  2. Minor Consent Form (if trainee is 18yrs or younger)
  3. Privacy Practice Form
  4. Required immunization vaccination records:

Measles, Mumps & Rubella (MMR):

  • 2 vaccinations
  • Positive antibody titers for all 3 components (lab reports required)

Varicella (Chicken Pox):

  • 2 vaccinations
  • Positive antibody titer (lab report required)
  • Medical documentation of history of Chicken Pox

TB Skin Test:

  • A negative PPD skin test AND Respiratory Query within 3 months of Certified Background's account initiation.
  • If PPD skin test is Positive, submit positive PPD skin test AND a Negative Chest X-Ray dated on or after the positive PPD skin test result, but within the past 10 years AND Respiratory Query within 3 months of Certified Background's account initiation.

Tetanus, Diphtheria & Pertussis (Tdap):

  • Must be documentation of a Tdap booster within the past 10 years

Can I upload my required documents if they are double-sided?

No. Double sided documents will not be accepted. When uploading the required documents, make sure they are NOT double sided. You must upload each side separately. Make a copy of your double sided document and select the option on the copier to change the document from a double sided document, to a single sided document.

Can I upload these documents into Discover instead?

No. Follow the instructions provided to upload into your Certified Background account.

I have submitted my immunization forms and I am going on vacation, but I will be back before the fellowship start date.

It is the applicants responsibility to logon to Certified Background daily to check the status of their documents. In other words, do not upload documents and go on vacation. Documents may require modification, resubmission or they may be rejected. Applicants must monitor their status on a daily basis to ensure that the required immunization forms are received and approved.

Will CPRTP contact me if I am missing any immunization documents?

No. CPRTP will not have access to your account. It is your responsibility to check the status of your immunization documents. Any delay could forfeit your fellowship. To prevent delays in your appointment start date or the forfeiture of your fellowship, please keep in mind that CPRTP cannot submit your Recommendation for Educational Appointment until the "Compliant" document has been received by AVA (Academic and Visa Administration) a few weeks before your fellowship start date. Please abide by the immunization deadline provided by CPRTP.

Will the system send me an e-mail if I am missing documents?

No. Again, it is your responsibility to logon to your account and check the status of your documents daily.

I had a TB test performed in January of last year, do I have to get it updated?

Yes, your TB test must be current within one year of your appointment start date. For example, if your appointment start date is January 7, 2014, your TB test must have been taken and read between January 7, 2013 and January 7, 2014.

My immunizations are already listed on the transcript, do I still need to complete the immunization form?

Yes.

Is it necessary to get the Hepatitis B vaccine series?

If you will be handling blood and human fluids, then yes, you will need to have to take the series.

What happens when all of my immunization documents have been accepted and approved?

Once Certified Background confirms that all institutional immunization requirements have been met, a pdf document indicating a status of "Compliant" will be provided for uploading into the Discover system, if applicable.

How do I upload the immunization compliance report?

In your certified background account, go to the Documents Center and view the To Do List Summary. You should see your certificate of compliance report. Save this form to your pc or tablet and upload this form into your Discover account.If you need assistance see the FAQ below.

Who do I contact with questions about www.CertifiedBackground.com?

If you need assistance or have questions about your immunization requirements, please contact Certified Profile at 888-666-7788 or studentservices@certifiedprofile.com. A Student Support Representative will be available Monday-Thursday 8am-8pm, Friday 8am-6pm & Sunday 10am-6:30pm EST. NOTE: CPRTP does not have access to your www.certifiedbackground.com account.

I'm confused. The website is certified background, but I am contacting certified profile----is this the same company?

Yes. To access your account, per the instructions, go to Certified Background.com NOT certified profile.com. Certified Background and Certified Profile are the same company

What happens after I upload all of my immunization forms?

When you successfully upload the required immunization documents, you will be required to upload your certificate of completion. When you go into document center, you should see the to-do list summary. If you have any questions, please call the certified hotline, as I do not have access to your account.

Is the $20 cost to certifiedbackground.com reimbursed by CPRTP or MD Anderson?

No.

What if I am unable to pay the $20 to www.CertifiedBackground.com?

If you are unable to pay the $20 registration fee to certifiedbackground.com you will be unable to participate in the program.

When is the information from www.CertifiedBackground.com due?

The information on www.CertifiedBackground.com is also due by the deadline specified by the program. As a general rule of thumb and to prevent any delays in your appointment start date, your immunization documents must be received and identified as Compliant by www.CertifiedBackground.com at least 10 days prior to the start date of your appointment.

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Back to top of Summer FAQs (if you are applying for a CPRTP Summer Experience)

Drug and Tobacco Screening

Are drug screenings required for Summer Research Experience trainees?

No. Short-term trainees are not eligible for benefits, therefore they are not subject to tobacco nor drug screening, however drug screenings are required for long term fellows (predoctoral and postdoctoral).

Who is required to complete a tobacco screening?

Effective, January 1, 2015, all educational appointees who are benefits-eligible (trainees appointed for longer than 4.5 months) from MD Anderson and are considered "covered" by this policy will be required to complete a tobacco screening.

Who is required to complete a drug screening?

Effective October 1, 2013, all educational appointees who are benefits-eligible from MD Anderson and are considered "covered" by this policy will be required to complete a drug test screening.

What happens if I fail the drug test?

Individuals who do not meet this contingency will not be eligible for educational appointment at MD Anderson, and the offer of appointment will be withdrawn. Educational appointees must have a signed Drug Test Consent & Release Form as well as a signed appointment letter on file before they are able to complete the drug screening.

How do I receive details about the drug screening?

Educational appointees living within the United States will receive an e-mail confirmation that lab test screening orders have been created; they will be required to choose a testing site near their mailing address to schedule an appointment for the drug test.

How long will I have to complete the drug test?

Screening orders will expire within five (5) days of the date on the lab test e-mail.

I am a postdoctoral fellow with a visa, how do I complete a drug test?

International appointees will be tested on site by MD Anderson Employee Health after AVA clearance is confirmed.

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Visa Information

I'm applying for a donor-funded fellowship. Do I need to already have a VISA to apply?

No. You can apply without having it but you cannot start your fellowship without it. For more information, please contact the VISA and Immigration Services Administration (VISA) Office at 713-792-1112 or by e-mail at visa@mdanderson.org.

I am currently on a J-1 visa and I want to apply for an NCI R25T Postdoctoral Fellowship. Can I apply?

R25E and R25T fellowships are supported by a grant from the National Cancer Institute that requires trainees to have U.S. citizenship or permanent resident status. Applicants with visas are not eligible for the NCI-funded fellowships.

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Discover General Questions

What is Discover?

The Discover system is a web-based electronic records system used by MD Anderson Cancer Center to initiate the appointment hiring process for new research experience students and fellows here at MD Anderson.

I received an e-mail saying that a Discover account has been created for me. What do I do next?

Follow the instructions in the e-mail to logon to your Discover account via the Discover system. You should have received a Discover ID and temporary password via e-mail. Use this to logon to your account.

Do I need to complete all of the documents listed in the Discover system?

Yes. Depending on your fellowship or program, the following documents may be required:

  • CV
  • English Proficiency Form
  • Immunization Compliance Report (downloaded from certified profile)
  • Notification of Personal and Criminal History Background Check Form
  • Proof of Enrollment
  • Proof of Selective Service Registration form (you must complete this form AND upload proof of selective service, so you will upload 2 forms)

When will the Discover forms need to be uploaded?

You will receive an e-mail from the program coordinator with the deadline.

How do I download a form from Discover?

From your Discover account, select Get Form and download. Most Discover forms are fillable forms and require a signature. Be sure to sign the document or have the mentor sign (if required) and upload the signed document into your Discover account. If you attempt to sign your form using a cursive font, your form will be rejected.

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Proof of Enrollment

What is proof of enrollment?

Proof of enrollment is a statement verifying that a student is enrolled in classes during a given term.

Who must provide proof of enrollment?

Proof of enrollment is required for High School, College and Graduate student titles. Dates of enrollment must cover the trainee’s period appointment.

What documentation will AVA accept as confirmation of enrollment?

AVA will accept the following documents:

1. A signed letter on institution letterhead sent directly from the Registrar, Student Affairs Office, or the Dean’s Office
2. Transcripts that confirm enrollment during the trainee’s period of appointment. Must be an official copy and accompanied by a certified translation if in a language other than English. *NOTE: Official transcripts are submitted to show proof of enrollment. Official transcripts are not required during the application process.*
3. Verification of Enrollment Form (VOE)
4. National Student Clearinghouse Verification Certificate

What documents are NOT accepted by AVA?

The following are not accepted by AVA:

  • Letter from faculty member or committee member
  • Computer print-outs
  • Admission letter

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Credential Evaluation

I am applying for a donor-funded postdoctoral fellowship which is open to foreign nationals holding visas. Your application checklist states that I must submit a credential evaluation if one of my degrees was obtained outside of the U.S. Do I need to submit this evaluation with the application or later after I am accepted?

Yes, all applicable items on the application checklist must be submitted at the time of application. This includes a credential evaluation if you obtained a degree outside of the United States. For more information, visit the MD Anderson information for GME (Graduate Medical Education) applicants page here.

Will the CPRTP reimburse me for the fees associated with obtaining an evaluation?

Unfortunately, no. All expenses to obtain the evaluation will be the responsibility of the applicant.

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Questions about Mentors

The following questions are for predoctoral and postdoctoral applicants, summer applicants please see the Summer Research Experience FAQs for questions about mentors.

What are the mentor selection requirements for a predoctoral or postdoctoral fellowship applicant?

  • A minimum of two mentors with complementary expertise in different disciplines.
  • More than two mentors are allowed.
  • At least one mentor must have a faculty appointment at the Assistant Professor level or higher within DCPPS.
  • Faculty with adjunct appointments at MD Anderson are acceptable.
  • Other qualified mentors can have appointments in the other MD Anderson departments (e.g. Hematology, Pathology, Immunology, etc.) or in institutions elsewhere (e.g. Baylor, Rice University, etc.)
  • The applicant's research project must be related to cancer prevention.
  • NOTE: Postdoctoral applicant's of the Janice Davis Gordon Memorial Fellowship in Colorectal Cancer Prevention Research must submit a research project related to colorectal cancer prevention.

Can I add mentors after submitting the application?

Yes.

Is it sufficient to have 2 mentors (one from MD Anderson and only one from UT school) as mentors on the fellowship? [In other words, can my other 2 minor advisors only be on the dissertation committee (and NOT the fellowships)?]

Yes, but if they provide critical expertise, then you might explain their relationship with you if they are not official mentors on the fellowship. Reviewers of your application will worry that you won't have someone helping you with some parts of your research, so you will want to see that you have someone helping.

Do my TWO minor advisors at UT school also need to be mentors on the fellowship, for a total of 4 mentors on the fellowship? (Only mentors submit the bio sketch?)

For the fellowship, you must have one MDA faculty from within the Division of Cancer Prevention and Population Sciences, and ideally, your advisor or dissertation chair from University of Texas School of Publish Health (UTSPH). We ask for this to make sure that you are intimately connected with the activities within the Division and that within your mentoring team for the fellowship, one of your mentors can represent with authority the policies and requirements you have for your doctoral degree at the UTSPH. You can have others if it makes sense to the team and your training; however, it will be up to you to make sure there is clear and frequent communication among all.

Do the mentors have to be from different departments or just different disciplines?

Mentors can be from the same department. The idea is that they offer you different perspectives, expertise, opportunities. We want you to benefit by the input and advice of multiple people.

Are instructors eligible to serve as primary mentors?

Yes; however, an assistant professor or above will have to serve as a secondary mentor.

Can we use the same letters of recommendation from a previous review?

Only if they're updated and the referee has given permission to use the (updated) letter for a new submission.

Can we submit new letters of recommendation during the second phase of the application reviews?

Letters of recommendation are not required for proposal submission (Phase 2), they are only required during Phase 1.

If mentors send their letter of support via e-mail, does it still need to be on official letterhead and signed?

Yes it must be on official letterhead and signed with an electronic signature.

I am having difficulty locating potential mentors, many that I've contacted have not responded or have stated that they're not interested in a postdoc fellow at this time. What should I do?

Please e-mail the complete list of faculty members that you have contacted & the contact results to apply@cancerpreventiontraining.org and we will forward your information to our training program directors to assist.

Do all mentors have to submit letters of support?

Yes. ALL Mentors must submit a letter of support, NIH Biosketch and Other Support.

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Mentor's Biosketch and Other Support

The application asks for a Biosketch and Other Support. What is this and where do I find it?

The Biosketch and Other Support are two separate documents serving two separate purposes. The intent of a Biosketch (or Biographical Sketch) is to provide information on the credentials and qualifications of participants and must be in this format per the National Institutes of Health (NIH). The Other Support document is intended to show any potential overlap in effort, funding, or research plans. Although sometimes similar, they are not interchangeable.

Where do I find my mentor's other support?

Your selected mentor will provide this to you. Other Support includes all financial resources, whether Federal, non-Federal, commercial, or institutional, available in direct support of an individual’s research endeavors, including but not limited to research grants, cooperative agreements, contracts, and/or institutional awards. Training awards, prizes, or gifts are not included. If the participant has no active or pending support, indicate “None.”

If the support is provided under a consortium/contractual arrangement or is part of a multi-project award, indicate the project number, PD/PI, and source for the overall project, and provide all other information for the subproject only.

Is it mandatory that all mentors provide other support?

Yes. All mentors must provide other support. See this example of other support per the NIH. It is the applicant's responsibility to obtain this directly from each mentor.

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Salary, Research Support, Direct Deposit and Other Benefits

If you are a Summer Research Experience applicant, see Summer Program Stipend and Housing Questions.

What is a STIPEND?

The word "Stipend" is the same as "Salary" or "Pay", within MD Anderson. These terms are synonymous and are commonly used interchangeably. According to MD Anderson's Payroll Department, whether you are an Employee or Student who gets paid a "Stipend", taxes will be withheld.

How much are fellows paid?

Stipends vary according to the grant award mechanism and years of postdoctoral experience (Postdocs only). Visit the individual fellowship page for stipend amounts.

How often are trainees paid?

Typically, postdoctoral fellows are paid once per month (around the 1st of each month) and summer trainees are paid twice monthly (the 5th and 20th of each month). Please contact the Academic and VISA Administration for your paydates.  

Will my first paycheck be direct deposited or a paper check?

If you turned in your direct deposit form to TAA/AVA during orientation, your first paycheck will be a paper check and it will be sent to the address you entered on your W4 tax form.

Can I view copies of my paycheck?

Copies of your paycheck stub are available several days before your pay date via the Peoplesoft/myHR system (Username = Employee Identification Number Password = MD ANDERSON CANCER CENTER system password).

How do I sign up for direct deposit?

Log in to your MD Anderson computer and navigate to inside.mdanderson.org and search for "myHR". Once you arrive to the myHR site, enter your EMPLOYEE ID and MD Anderson system password. Follow the menu to add direct deposit information (you must have your bank account number and bank routing number) and your W-4 tax information. If you do not have your bank account or routing number, you can try contacting your bank and they should be able to provide that information over the phone.

I am currently a trainee, and I changed banks. Can I edit my banking information?

Yes. Once the payroll department has received your direct deposit form (or if you were able to set up your direct deposit prior to the direct deposit system going down), you can logon to the myHR Oracle Peoplesoft system to edit your banking information. From the main menu select "myHR from Employees" and select "Payroll and Compensation". However, it may take a few cycles before processing, so we recommend you contact myHR for the turnaround time.

Do trainees work full time or part-time?

Full time status applies to postdoc and summer research experience students. Part time status applies to some predoc students during the Fall and Spring semesters.

Are taxes withheld from my paycheck?

Yes, however, the amount taxed depends on the allowances you designate on your W-4 form. At New Employee Orientation, you will be asked to complete a W-4. For assistance with tax withholding calculations, visit the online IRS Withholding Calculator.

Do trainees receive holiday pay?

Summer students or students with part-time status will not receive holiday pay and will be docked in the event a work day falls on a holiday. All other trainees: Please consult your department timekeeper regarding holiday pay.

Are research and travel expenses covered by my fellowship?

  • NCI R25T funded fellows receive additional support included with the fellowship award for research supplies, travel, statistical support, tuition and other education expenses. CPRTP will provide trainees with the category allowances at the time of orientation and each year upon successful reappointment. Keep in mind, these allowances are renewed annually by appointment year, not grant year. Trainees are not allowed to spend the allowed funds until authorization is granted by the CPRTP Education Coordinator. During their fellowship, NCI funded trainees will track of their spending using the provided trainee expense worksheet. All expenses (EXCEPT TRAVEL) require prior approval and must be submitted with justification using this form.
  • NCI R25E funded fellows may have additional support available. Please contact ae CPRTP Education Coordinator for more information.
  • Donor funded fellows do not receive additional funds for support and must contact their mentors to cover these expenses.

I am a summer student, can I work out at the MD Anderson fitness center?

The following employees and trainees are eligible for membership to the Fitness Center:

  • Full-time and part-time classified employees
  • Administrative Staff
  • MD Anderson Faculty: Instructor, Assistant Professor, Associate Professor and Professor, also includes Visiting faculty and School of Health Profession faculty
  • MD Anderson based full-time residents, fellows and research postdoctoral fellows (i.e. MD Anderson is the parent institution)
  • Students of the School of Health Professions

The following are not eligible for membership to the Fitness Center:

  • Contractors
  • External temporary employees
  • Faculty: Adjunct and Clinical Specialists
  • Retirees
  • Student and Trainees with appointments less than full-time or with terms of 6 months or less
  • Students and Trainees who do not have a primary appointment at MD Anderson; For example, rotating and visiting students and trainees, etc.
  • Volunteers

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Signature Block

What is the recommended e-mail signature block for trainees/fellows?

Students may add a customized signature block via MS Outlook (from Top menu select File, Options, Mail, Signatures) using the following format:

Jane Doe
NCI R25E Summer Fellow
Department of XXX
Cancer Prevention Research Training Program
Division of Cancer Prevention & Population Sciences
UT MD Anderson Cancer Center
Phone: 713-555-0000
Email: JDoe@mdanderson.org

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CV (Curriculum Vitae) or Biosketch (Biographical Sketch) Format

How should I format my Curriculum Vitae (CV)?

Note: A CV is used in academic and medical career circles as a replacement for a resume. While CV and Resume are sometimes used interchangeably, they are not the same, as a CV is much more comprehensive.

How do I list a CPRTP fellowship on my CV? Is there a particular format?

There are many ways trainees list their CPRTP fellowship on their CV. Although many variations are used, we recommend that trainees list their fellowship under EDUCATION and HONORS AND AWARDS as follows:

Depending on the fellowship, the text may vary. CPRTP recommends the following text for each fellowship:

Summer students (undergraduate, graduate and health profession students):

Undergraduate/Graduate Training
2014, Graduate Research Assistant (or your official classification), Summer Research Experience selected intern
Department of XXXX, Cancer Prevention Research Training Program (National Cancer Institute R25E CA056452 Cancer Prevention Education: Student Research Experiences, Dr. Shine Chang, Principal Investigator), The University of Texas MD Anderson Cancer Center, Houston, TX, Mentor: Dr. XXXX

Predoctoral or Postdoctoral fellows:

(YYYY-current) National Cancer Institute R25T Postdoctoral Fellow in Cancer Prevention Research (R25T CA057730 MD Anderson Education Program in Cancer Prevention, Dr. Shine Chang, Principal Investigator), The University of Texas MD Anderson Cancer Center, Houston, TX, Mentor: Dr. XXXX

Other fellows have used this format:

Role: Predoctoral Research Fellow
Funding Agency: NIH/National Cancer Institute
Institution/Program: The Cancer Prevention Research Training Program, U.T. MD Anderson Cancer Center
Title: Predoctoral Fellowship in Cancer Prevention
Project: “Brief Mindfulness Intervention for Anxiety Management in Stereotactic Breast Biopsy Patients: Effects on Patient Self-Report, EEG Activity and Physiological Measures”
Description: This award supports 3 years of research and training through the Cancer Prevention Research Training Program at MD Anderson. The proposed project will investigate the effect of brief guided mindfulness-meditation compared to guided breathing and standard care on patient anxiety during stereotactic breast biopsy.
Mentors: Lorenzo Cohen, Ph.D., Alejandro Chaoul, Ph.D., Peter Norton, Ph.D.
Grant Number: R25T CA57730; Shine Chang, Ph.D., Principal Investigator
Term: 09/1/11-8/30/14

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Applying to Multiple Fellowships

I see you are now accepting postdoctoral fellowship applications for the NCI R25T Postdoctoral Fellowship in Cancer Prevention AND The Janice Davis Gordon Postdoctoral Fellowship in Colorectal Cancer Prevention Research, may I apply to both?

You may submit one application for both fellowships and note on the coversheet that you would like to be considered for both the NCI R25T and Gordon Colorectal. In addition, to be considered for the Gordon Colorectal fellowship, your proposed project must be related to colorectal cancer prevention.

Since I am applying to both the NCI R25T and Gordon Postdoc fellowships, should the research and career statement say things more broad (for NCI R25T) or more specific (for Gordon Colorectal)? Also, my proposed mentor would be slightly different depending on which fellowship I get. Should I submit two different application coversheets.

No, you should not submit two different application coversheets. Your research and career statement should be specific to colorectal cancer prevention, as this will allow your application to be considered for either award in cancer prevention or colorectal cancer prevention. In other words, colorectal cancer prevention is still cancer prevention.If your application is approved (for either fellowship), you will be invited to submit a research and career proposal. Keep in mind, your proposed project and mentor’s research must be related to colorectal cancer prevention.

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SUMMER PROGRAM FAQs

Summer Program Eligibility & Requirements

This information applies only to applicants of the CPRTP Summer Research Experience. 

How do I apply for the summer program?

Visit the SUMMER Short Term Experience in Cancer Prevention page and select "Apply Now" from the right menu and follow the instructions.

Who is eligible for the summer program?

Undergraduate, graduate, and health professional students are eligible for the summer program. You must be a US Citizen or Permanent Resident. Undergraduate students at all levels are eligible, but rising juniors and seniors are strongly preferred. All applicants MUST be enrolled in a degree program for both the Spring and Fall semesters of the application year. Undergraduates who are transitioning to graduate or medical school in Fall of the application year are eligible, but must show proof of acceptance, or at least application to a graduate program, by the application deadline.

I have already graduated with my Bachelors degree, do I need to apply to graduate school to participate in this program?

As stated above, all applicants must be enrolled in a degree program for both the Spring and the Fall semesters of the application year. Students transitioning to graduate or medical school in the fall semester of the application year, must submit proof of application OR proof of enrollment into a graduate or medical school program with their summer program application by the deadline. You must either plan to apply (and show proof of application) or already be accepted (and provide a letter of acceptance). 

Why are only U.S. citizens or Permanent Residents eligible?

This fellowship program is supported by a National Cancer Institute R25E grant (R25-CA056452) that requires trainees to have US citizenship or permanent resident status. Applicants with visas are not eligible for the NCI-funded fellowships.

I am a U.S. citizen, but I am attending a university in Japan, working on an undergraduate degree---am I eligible to apply?

Yes, all U.S. citizens and permanent residents can apply, as long as they are enrolled in a degree granting institution during both the spring and fall semester of the application year. Be sure to submit a credential evaluation or an authorized english translation of your unofficial transcript. An untranslated transcript will not be accepted if we cannot read it, cannot verify it's authenticity or whether you meet the minimum requirements. Read more about credential evaluation.

Are high school students eligible for the CPRTP Summer Research Experience in Cancer Prevention?

No. Please view the MD Anderson Summer Experience program page and apply to the summer program for graduating high school seniors.

I’m graduating from college in May of the application year, but plan to take some classes in the fall of the application year, can I still apply to the summer program?

No, students must be enrolled in a degree-granting program for current Spring semester of the application year. Just taking additional classes does not qualify.

I’ve applied to graduate school for Fall of the application year, but won’t find out if I’m accepted until April of the application year, can I still apply to the summer program?

Yes, but your full acceptance to the program may be contingent on your acceptance to graduate school. If you are not accepted to graduate school, you will not be able to participate in the summer program.

I’m taking the MCAT/GRE this summer; can I take off a week to prepare?

As a short term summer trainee at MD Anderson, you are not eligible for any time off during your 10 week appointment. In cases of illness or emergency, you may be eligible for unpaid leave. If you are not able to commit to the full-time, 10 week program, you should not apply.

Are SAT/GRE/MCAT/ACT scores required for the Summer Program?

No tests are required for this Summer program, but we do request that you provide all test scores in the appropriate places in the application documents.

I am an international dentist and I do not have SAT, GRE, MCAT, nor ACT scores, however, I have a TOEFL (The Test of English as a Foreign Language) score. I don't see a space to enter the TOEFL score on the application. Is this score accepted? Where do I put it?

There is a space on the application form for "additional information", please provide this TOEFL score (or any other test scores you'd like to provide) in this space.

Why do I have to complete an immunization for and get a TB test?

All MD Anderson employees are required to have a TB test performed before starting work. It is mandatory that ALL accepted applicants submit the required documents at CertifiedBackground.com as instructed.Read more about Immunizations.

If I have already accepted another federally funded fellowship at my university, can I also receive funding from the Summer Research Experience?

No. Trainees are not allowed to receive any additional federal funding, from any other institution or mechanism during their fellowship. If you have any questions regarding additional concurrent funding received during your fellowship, you must immediately contact the CPRTP Director, Dr. Shine Chang or Co-Director, Dr. Carrie Cameron.

Do you offer short term fellowships all year round?

We currently offer a 10-week summer experience. See the Summer Research Experience FAQs.

How many pages are required for the personal statement of the Summer Research Experience application?

Please refer to the instructions downloaded from the Discover system.

I am a current senior who will be graduating in May. I am hoping to pursue medical school. The only thing is I have yet to take my MCAT, so how would I provide proof of enrollment in a graduate program or medical school?

Applicants who will receive a Bachelor’s degree in the spring semester of the application year are considered transitioning applicants and must either: 1) be accepted or enrolled into a graduate or medical school program, OR 2) intend to apply to a graduate or medical school program in the Fall semester of the application year.

All applicants are required to provide both their spring and fall semester academic designations on the Additional Demographics and Future Plans form.   In addition, transitioning applicants must upload either proof of application OR proof of enrollment into their Discover account.

Note:  The following items can be provided after the applicant is awarded a summer fellowship and is not required to be submitted during Phase 1 of the application process. 

  • Proof of application is a copy of the application to medical or graduate school.
  • Proof of enrollment can be any of the following documents:
    1. A signed acceptance letter on institution letterhead from the Registrar, Student Affairs Office, or the Dean’s Office.
    2. Transcripts that confirm enrollment during the trainee’s fellowship period.  If the transcript is from a non-US institution, it must be accompanied by a certified translation if in a language other than English.
    3. Verification of Enrollment Form (VOE).
    4. National Student Clearinghouse Verification Certificate.  

Would it be okay if I submitted the proof of application later? I haven't applied to a graduate school yet.

Yes, you can submit your proof of application later, but please be aware that if you are awarded a fellowship, you may be required to submit proof. 

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Summer Program Duration Questions

This information applies only to applicants of the CPRTP Summer Research Experience. 

How long does the summer program last?

The program is a total of 10 weeks, from the dates indicated on the CPRTP Summer Research Experience program page. Students must arrive on the date, time and location provided on the appointment letter to check-in and will receive instructions from CPRTP about orientation.

I’m not able to start work until mid June, can I still participate in the summer program?

No. The program dates are set and all applicants must be available for the entire length of the program.

The summer research experience is 10 weeks, but my family has planned a vacation during the entire month of August, can I still participate?

No. The program dates are set and cannot be changed. If you cannot participate during the entire 10 weeks, you should not apply.

Our school year ends after the appointment start date for the summer program, would I still be eligible to apply even if the earliest I could join the program is June 15th?

No, the dates of the program are set and all applicants must be available on the dates indicated on the CPRTP Summer Research Experience program page. All students must be available for the entire length of the program, no exceptions.

I need to end a week earlier than the August appointment end date, can I still participate in the summer program?

No, the dates of the program are set and all applicants must be available for the entire length of the program.

How many hours per week are students expected to work during the summer program?

All students will work full-time, or 40 hours per week. This is based on a Monday-Friday, 8:00am – 5:00pm schedule.

Is my schedule flexible?

Please consult your primary mentor during your first meeting, to determine your work schedule.

Who do I contact if I am running late?

Please consult your primary mentor during your first meeting regarding the appropriate office contact for tardiness and other emergencies. Typically, you would contact your department supervisor, office manager or mentor's administrative assistant. You do not need to contact CPRTP for tardiness, contact only your home department.

Will I need to clock in and clock out?

No. Typically, your department's office manager or senior administrative support member is the timekeeper. They will keep record of your time.

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Other MD Anderson Summer Programs

This information applies only to applicants of the CPRTP Summer Research Experience. 

How many MD Anderson Summer Programs are available?

As of 2015, there are six (6) summer programs participating in the MD Anderson SE (this information is subject to change):

1. High School Summer Program
2. Cancer Prevention Research Training Program (CPRTP)
3. Cancer Prevention and Research Institute of Texas (CPRIT-CURE)
4. U54 Partnership for Excellence in Cancer Research Summer Training Program
5. 1st Year Medical School Student Program
6. Summer Undergraduate Research Program.

Can I apply to more than one MD Anderson Summer Program?

Yes. As long as you meet the eligibility requirements listed on the respective summer program page, you may apply to each program. PLEASE NOTE: You will need to create a new Discover account for each application. When creating a new Discover account, you will have to use a unique email address each time. The Discover account is linked by email address. In addition, be sure to keep a list of all Discover account logon IDs, passwords and fellowship applied per Discover account. It is your responsibility to keep track of this information.

If I apply multiple times to the same program, will this increase my chances of acceptance?

No. All programs will accept one application per student. Any duplicates or incomplete applications will be purged from the Discover system after the application deadline.

What is the difference between the CPRTP program and the other MD Anderson summer programs?

If you visit each program’s web page, you can read the details about how they differ. Some offer mentored research experience and career development activities, but have different specifics for each program.

One of the biggest differences to note are the eligibility requirements: The CPRTP is only open to US Citizens and Permanent Residents. We also accept undergraduate (rising juniors and rising seniors--preferably), graduate, and medical students. We do not accept high school students.

What if I have questions about another Summer program?

Each MD Anderson summer program has their own program coordinator. From the MD Anderson Summer Experience page, select from the program listed or send an e-mail to summerexperience@mdanderson.org.

Your program name is CPRTP. Is this the same as CPRIT?

No. We are the Cancer Prevention Research Training Program (CPRTP) under the Division of Cancer Prevention and Population Sciences. The Cancer Prevention & Research Institute of Texas (CPRIT) program is a separate program. For more information about CPRIT, visit the CPRIT summer program page.

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Summer Salary, Work Hours, Housing, Research Support & Other Benefits

What is a stipend?

The word "Stipend" is the same as "Salary" or "Pay", within MD Anderson. These terms are synonymous and are commonly used interchangeably. According to MD Anderson's Payroll Department, whether you are an Employee or Student who gets paid a "Stipend", taxes will be withheld.

Are taxes withheld from my paycheck?

Yes, however, the amount taxed depends on the allowances you designate on your W-4 form. At New Employee Orientation, you will be asked to complete a W-4. For assistance with tax withholding calculations, visit the online IRS Withholding Calculator. Links to Form W-4 and the IRS Withholding Calculator are on the Payroll Services Site.

How much is the stipend?

The stipend is up to $12.50 per hour (less taxes).This rate is non-negotiable and is determined by the National Cancer Institute R25E grant (R25-CA056452).Please note this stipend is subject to change.

When are paychecks distributed?

Typically, postdoctoral fellows are paid once per month (around the 1st of each month) and summer trainees are paid twice monthly (the 5th and 20th of each month). Please contact the Academic and VISA Administration for your paydates. Paper checks are not distributed to MD Anderson. If you do not sign up for direct deposit, a paper check will be mailed to the address you provided on the IRS W-4 tax form.

Is housing available or included in the stipend?

Please indicate your need for housing on the Additional Demographics and Future Plans form, page 1, box 14, next to "Other: Explain". If funding for housing is available, the CPRTP will arrange housing for students in need.

How many positions are available for the CPRTP summer program?

Up to 25 positions may be available for the CPRTP summer program, but vary from year to year.

Can I work part-time?

No, the summer program is a full-time, 10 week experience. If you are not able to work with this schedule, you should not apply.

Do I have sick benefits?

No. Typically, you will be docked for any off days during the program. Please consult your department's timekeeper for specifics.

Who do I contact if I cannot attend a CPRTP Summer Activity?

Please contact Kava Lewis.

My family takes a 2-week vacation every summer; will I be allowed to take this time off?

No, you are not allowed more than 4 days total absences from the entire program. If you are not able to commit to the full-time, 10 week program, you should not apply.

If I am awarded a CPRTP summer fellowship, will CPRTP cover any additional lab supplies or travel to a conference to present my summer poster during the fall.

Yes, there may be funds (up to $1,000) in research support available. Please consult Kava Lewis, the CPRTP Summer Program Manager, at KLLewis2@mdanderson.org or (713) 563-9670, for approval.

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Summer Program Mentors

This information applies only to applicants of the CPRTP Summer Research Experience. 

Do I need to have a mentor before I apply?

No. If you already have a mentor, be sure your project is related to cancer prevention. Otherwise, CPRTP summer research experience applicants are required to list a minimum of three (3) and maximum of six (6) mentor choices from the CPRTP Summer Program Mentors page, and include those choices in the personal statement submitted with the application. The CPRTP will match students with mentors based on those mentor choices and any additional information provided on the personal statement.

Do I need to contact a potential mentor?

Not initially. The mentors listed on the CPRTP Summer Program Mentors page have all agreed to mentor summer students. After the students are notified of application acceptance, CPRTP will review the mentor selections included in the personal statement, match mentors with students and provide the students with phone interview instructions. A successful match will depend on the results of the phone interview.

Can I skype instead of conducting a telephone interview?

Sure! If both you and your (proposed) mentor have a webcam, you may conduct your interview using Skype or any other video conferencing software that you both have installed.

Why must I choose a mentor from the mentors page?

The mentors listed on the CPRTP Summer Program Mentors page have all been pre-screened by CPRTP; agreed to mentor a summer student; have projects and research related to cancer prevention; and are aware of the mentor requirements and expectations set by the CPRTP. This eliminates the guess work out of the summer student randomly contacting an MD Anderson faculty and wondering if they have time to mentor a student.

What if I am not interested in being mentored by the faculty listed on the CPRTP Summer Program Mentors page?

Summer applicants have the option of searching for mentors using Search Method 2 on the How to Find a Mentor page by using the Browse MD Anderson Faculty Profiles link to search for mentors by research keywords (e.g., smoking cessation, health disparities). In addition, summer applicants may search the faculty pages within individual MD Anderson departments and divisions.

Do my mentor choices need to be from the Division of Cancer Prevention and Population Sciences?

No, but we prefer that your mentor choices have research related to cancer prevention, as your summer project must be related to cancer prevention.

How do I indicate that a mentor choice listed in my personal statement is not included on the CPRTP Summer Program Mentors page.

Denote or indicate "EXTERNAL MENTOR CHOICE" next to the faculty name on the Personal Statement. Summer Program Discover Application Questions

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Summer Application Phases

This information applies only to applicants of the CPRTP Summer Research Experience. 

How do I access the application?

Once the summer applications opens (usually November 30th of each year), the link to the Discover system will be available on the right menu of the CRTP Summer Program page.

How many phases make up the summer application?

There are three (3) phases of the application process. These phases take place primarily through the Discover system, with a few items requiring electronic submission via email.

What components (or documents) are required in each phase of the summer application?

The immunization health records must be uploaded to Certified Profile (see Immunizations below). Instructions are available in the Discover system.

Phase 1 (New Application)---All applicants complete this phase prior to notification of award.

  • Discover Application
  • Additional Demographics and Future Plans Form
  • Curriculum Vitae (CV or Resume)
  • Personal Statement
  • Letters of Recommendation (Quantity: 2)
  • Tobacco Policy Acknowledgement
  • Unofficial Transcript of Highest Degree (this can be requested and received by the applicant and uploaded into the Discover account)

The following two phases are completed after the summer student is awarded a fellowship:

Phase 2: (Recommendation):

  • Notification of Personal and Criminal History Background Check Form (This is an electronic form. Awardees will receive a link and instructions to complete & submit this form electronically).
  • Proof of Selective Service
  • Release of Liability
  • Immunization Compliance Form (this must be uploaded after all health documents are uploaded and approved in the Certified Profile system)

Phase 3: (Pre-Appointment):

  • Signed Appointment Letter (upload all pages including signed page)
  • Photo
  • Any other pre-appointment documents
  • Electronic I-9 Form:  All compensated trainees will receive an email sometime in May with instructions to complete Section 1 of the electronic I-9.  This is mandatory and failure to comply will cause delays in onboarding.   PLEASE NOTE: During AVA check-in (the first day of the summer program), students must present original copies of the acceptable documents from columns A OR columns B & C,  in order for AVA to complete Section 2 and complete the E-verify process.

What happens during each application phase?

All summer applicants complete Phase 1. Each program reviews these applications to determine who will receive a summer internship.

After Phase 1, the program will award positions to selected applicants. Upon written confirmation of acceptance, trainees may receive an email from the Discover system with additional documents to be completed signed and uploaded (Phase 2 documents); and an email from the program with instructions and deadlines for completing Phase 2 documents.

Just as in Phase 1, trainees must download and complete forms using the "Get Form" feature, unless otherwise specified. All pages of the completed documents must be uploaded into the Discover account. Signatures must be handwritten, not typed in a cursive font nor entered electronically. Failure to sign and date documents will cause the forms to be rejected. All handwritten data must be printed clearly and legibly. Documents that are not legible will be rejected.

NOTE: Only those awarded a summer internship will proceed to Phases 2 and 3 of the application process.

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Summer Application Submission Questions

This information applies only to applicants of the CPRTP Summer Research Experience. 

How do I submit my application in Phase 1?

After you have completed Steps 1 and 2, you will be able to submit your application in Step 3. Click the gray Submit Completed Application button to transmit your application to the program.

What happens after I press the SUBMIT button?

You will receive a message that says "Application Submitted Successfully".

Will I receive a confirmation e-mail, once I submit my application?

Yes. See below for a sample e-mail (Be sure to check your BULK or SPAM folder):

*****SAMPLE EMAIL*****

THIS IS AN AUTO-RESPONSE EMAIL - PLEASE DO NOT REPLY TO SENDER.

You have successfully submitted your pre-application form to the DISCOVER System ™, the online application system for educational opportunities at The University of Texas MD Anderson Cancer Center.

DISCOVER ID: T00001246W0

First Name: Jane

Middle Name: Sally

Last Name: Doe

E-mail Address: janedoe@yahoo.com

Department Name: Cancer Prevention Research Training Program

Application URL: https://www2.mdanderson.org/sapp/Discover/default.aspx

The next step is to log into the DISCOVER System and start uploading or faxing the required documents to complete your pre-application. Instructions on how to upload or fax in documents are found within the

Documents section in your account. Please keep your account information updated on a regular basis to ensure you receive important messages from our staff.
If you experience any technical difficulty signing in or using the DISCOVER System ™ send an e-mail to DISCOVER_support@mdanderson.org or contact our phone support at 713-794-4636.

I did not receive my email, how else can I check the status of my application?

You can check to see if your application was submitted by logging on to your Discover account, selecting Summary from the left menu, and under the Pre-Application Form Status, Application Form Section you should see Overall Status: Submitted. If you do not see this message AND all of the fields in the application form do NOT have green checks, your application is INcomplete and has NOT been submitted.

What does it mean if the SUBMIT COMPLETED APPLICATION button is grayed out?

It means your application is incomplete. Log on to your Discover account and looking at the application documents. You should see either "SUBMITTED or ACCEPTED BY PROG./DEPT." next to each document, which means it has been received. Any document without this status will make your application incomplete.

Can I make changes to my Discover application after I press "Submit"?

No. Once you press "Submit" you cannot make changes, therefore we recommend that you take your time to complete your application, double check all data entered before you submit the application.

What happens if I make a mistake? Can you or the Discover Support Group change it for me?

Unfortunately, we cannot make corrections to your application. You may make a list of all corrections or changes to your applications in a MS Word Document, upload the document into your Discover account by selected ADD DOCUMENT, Select "Misc" and upload. You will have the option of labeling the document, so be sure to label or name the document "CORRECTIONS". You will not need to notify our program via email that you uploaded this document, we will see it when we review your application.

When will I be notified of acceptance or denial?

After the application deadline, CPRTP will notify all applicants (whether their application is complete or INcomplete) within 2 business days of the application deadline. During that time, please do not contact our office as we receive a large volume of applications and need time to review. Your e-mail confirmation will state whether your application is "UNDER REVIEW" or "DENIED". If your application is "under review", you will receive the date of which we will make our decision. In the meantime, please see the Important Dates module in the right rail on the CPRTP Summer Program Page.

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Summer Application Documents & Required Forms

This information applies only to applicants of the CPRTP Summer Research Experience. 

Can I submit my supporting documents if I have not completed my application?

No. In the Discover system, you must complete Step 1: Application Form before you submit documents in Step 2: Upload Documents.

How can I tell if all of my documents have been submitted?

Log on to your Discover account, select Summary from the left menu, under the Document Status section you will see a list of documents and the document status. "Submitted" means the form has been submitted and received.

How do I complete the forms in Discover?

The documents will have the words "Get Form" next to them. Download the form, save it to your PC, enter all of the required information, re-save it to your PC and upload it into your Discover account.You can either write in the requested data (clearly and legibly) or type the data in using your software of choice).

Why was a document returned to me in Discover?

A document can be returned in Discover for several reasons:

  • You signed the 2nd page of a required document and uploaded only the signature page. You must upload the entire document including the signature page.
  • You typed your signature, instead of writing your signature by hand.
  • You entered an electronic signature, all documents must be signed by hand.
  • Your document was blank.
  • You uploaded the wrong document.

What if I accidentally upload the wrong document or need to make changes to a document?

Simply revise the form that's saved on your computer and upload it again. Once you upload it, we will automatically be able to see the document on our end, but please note that we will not be reviewing applications and supporting documentation until the next business day following the application deadline.

Why do I need to submit the ADDITIONAL DEMOGRAPHICS AND OTHER INFORMATION form?

This form is a supplement to the Discover application. We use this data to report applicant and trainee statistics and diversity to the National Cancer Institute in our grant's progress report. The information is voluntary and is not used in a discriminatory manner. In addition, this form provides us with your housing needs, personal email address, GRE scores, GPA and other information and prevents us from sifting through your application to find this data.

Why are you asking for my personal email address on the ADDITIONAL DEMOGRAPHICS AND OTHER INFORMATION form?

We will contact you annually to gather information for our grant progress report. The National Cancer Institute is interested in seeing alumni of our fellowship program launching careers in all areas of cancer prevention, control and research. If you provide us with an email address to a school or employer and subsequently change schools or employers, we will have no way of getting in touch with you. Keep in mind, we will keep your personal email address confidential and when communicating with alumni, we blind carbon copy (bcc) all email recipients.

These forms are not fillable, how am I supposed to complete them?

There are several ways to complete a non-fillable form:

  • Download, print, write in your data (clearly and legibly), scan, save to your PC and upload it into your Discover account.
  • Download, print, write in your data (clearly and legibly), and fax it to your Discover account (select the Fax option next to your document in the Discover system for instructions).
  • Use the typewriter feature in Adobe Professional (Trial Version) or any compatible Adobe software.
  • If you experience issues using Adobe: Open the PDF in Discover, click Print, Select the Microsoft XPS Document Writer from the Name in the Printer pop-up winder, Click OK, name the file, save the file to your PC, double click to open the file and print with your regular printer. Write in your answers, scan and upload it into your Discover account.

Can I view documents after I upload them?

We strongly encourage you to view each document after you upload it to ensure that your document was uploaded properly and that you do not have missing information. You can view any of your documents and application, even after submission, by logging on to your Discover account, selecting "Step 2: Upload Documents" from the left menu, and select "View" next to the document.

The Personal Statement form is not a fillable form, but has instructions, how do I submit a Personal Statement?

You are to type a 500 to 1000 word description of why you are interested in MD Anderson’s Summer Experience and what you hope to achieve by participating in the program. Include any specific information about prior research, goals for future research and investigation and how you would benefit from the Summer Experience. These statements will be read by the selection committees of each competitive program and in part used to guide selection of applicants. Your document can be uploaded as a Word or PDF document.

Where do I include my mentor choices within the Personal Statement?

Per the instructions on the Personal Statement...

Step 1: Visit the CPRTP Summer Program Mentor page located at www.CancerPreventionTraining.org > How to Find a Mentor > select How to Search for a Mentor (Summer Students) from the top menu.

OR

Visit the CPRTP Summer Program Mentors page directly by clicking on the hyperlink OR cutting & pasting the url below into your web browser:

http://www.mdanderson.org/education-and-research/education-and-training/schools-and-programs/research-training/programs-and-courses/cancer-prevention-research-training-program/mentors/cprtp-summer-program-mentors.html

Step 2: Select at least 3, and up to 6, potential mentor choices (in order of preference) from the CPRTP Summer Program Mentors page. List them below, in order of preference, including their name, department, and the reasons why you chose them.

EXAMPLE

  • Mentor Choice #1:
  • Department:
  • Reasons:

Transcripts

Do I need to submit a transcript from my high school?

No. Submit only a transcript from your highest or current degree in progress. For example, if you are currently an undergraduate sophomore at University of Houston, you will submit your current University of Houston transcript.

I am graduating in May of the application year with a Bachelor of Science degree, but I have applied and been accepted to graduate school, what documents do you need me to upload to Discover?

Upload an unofficial copy of your transcript from the institution where you received your Bachelors degree and upload a copy of either your graduate school acceptance letter or graduate school application.

As of May of the application year, I am completing my freshmen year in college, do you I need to submit my high school transcript?

No. Upload an unofficial copy of your current transcript from the institution you are attending. 

I attended 3 colleges as an undergraduate, do you need all transcripts?

No. If you are a transfer student, you can submit the most recent transcript of your current institution.

Do I need to have a copy of my official transcript mailed to your program?

No. Unofficial transcripts at the time of application are acceptable. We reserve the right to request an official transcript, should you be awarded a fellowship with the Cancer Prevention Research Training Program.

How do I submit an unofficial transcript?

Colleges and universities typically issue "unofficial" transcripts to students (for free) and "official" transcripts to those other than the student (for a fee). Contact your institution to find out how you can request an unofficial transcript. If you receive the unofficial transcript in an attachment via e-mail, upload the unofficial transcript in the Discover System OR if you receive a hard copy of your unofficial transcript, scan it, save it to your computer and upload it to your account in the Discover System (Step 2: Upload Documents). You do not need to have an official transcript mailed to our program during Phase 1 of the application. 

What if I cannot get an unofficial transcript?

Unofficial transcripts are required and your application will be rejected without it. Screen prints of your schedule, report cards, final grade reports and other school documentation are not acceptable.

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Summer Program Letters of Recommendation

This information applies only to applicants of the CPRTP Summer Research Experience. 

How many letters of recommendation (LOR) are required for the Summer Research Experience?

Two (2) letters of recommendation are required for the Summer Research Experience.

Can I have the letters of recommendation sent to your program via email?

No. Letters of recommendation must be sent through the Discover system.

How do I request letters of recommendation from recommenders for the summer program?

You are to contact the two individuals that you have in mind, prior to requesting letters of recommendation. Log on to your Discover account, select "Request Letters of Recommendation" from the left menu, select "Add Provider" and enter all of the required information. The Discover System will automatically send your recommender an e-mail with a link to submit their Letter of Recommendation directly to your Discover account. It is the responsibility of the applicant to request letters via Discover and check the status of the letter submission via their Discover account and by following up with the individual recommender. IMPORTANT NOTE: Please inform your recommender that they will receive an e-mail notification to upload their letter and to check their spam folder if the e-mail notification is not received.

What are the Letter of Recommendation requirements for the Summer Research Experience?

Letters of recommendation must be on institutional letterhead, recently dated, addressed to our program (or Dr. Chang) and signed.

I had letters of recommendation written for my application to another program at another institution, may I use these same letters?

No. Letters of recommendation must be specific to the CPRTP. See the requirements above.

Do you require the 2 Letters of Recommendation (LOR) to be from a specific source?

We recommend that at least one of your letters come from a college science professor. If you have not yet taken your science courses or do not have a professor to ask, request a letter from anotherprofessor who knows your academic work. In general, both of these letters should come from a professor who knows you academically and professionally, if applicable. The stronger the letter, the stronger your application will be.

Are all documents and Letters of Recommendation letters due by the application deadline?

Yes, your application and ALL documents INCLUDING your two (2) letters of recommendation are due by application deadline.

What information will I need about the recommender to enter in Discover (to request my Letter of Recommendation from them)?

You will be required to enter the Provider's (recommender):

  • First Name
  • Last Name
  • E-mail (PLEASE MAKE SURE THIS IS CORRECT)
  • Phone
  • Country
  • Professional Title
  • Institution
  • Relationship to you

I requested Letters of Recommendation from two people, but they stated that they were never contacted by the program regarding details about submitting the recommendation?

When you request letters of recommendation via the Discover System, the provider will receive an e-mail that includes a URL with a direct link to your application, which will allow the provider to automatically upload their letter from their computer to your account. Direct your recommender to their BULK, SPAM or JUNK mail folder, as many mail servers will automatically consider e-mails from the Discover system spam.

What if my recommender has problems uploading their letter of recommendation to my Discover account OR did not receive the e-mail from Discover?

Please make sure you complete all of the following steps before contacting CPRTP to assist with your letter of recommendation.

  • Confirm that you entered the recommenders e-mail address correctly into Discover,
  • Ask the recommender to check their "Bulk" or "Spam" or "Junk" folder in their electronic mail application.
  • If the problem persists, request that your recommender submit their letter of recommendation via e-mail to apply@cancerpreventiontraining.org. Please follow up with CPRTP prior to the application deadline and we will attach the letter to your Discover account.

How do I add recommenders to my Discover account?

For detailed instructions, log on to your Discover account, select Request Letters of Recommendation from the left menu or see below:

  • Letters must be dated no earlier than one year prior to the application date and must be sent directly from faculty, mentors, or others who are in a position to comment on your ability and qualifications relevant to the type of position sought. Applicants may not personally forward the recommendation letters.
  • Please click on the "Add Provider" button below to add the name of a new provider. The form will ask you for the necessary contact information for the individuals that will be submitting letters of recommendation on your behalf. Once you have saved the contact information, an e-mail will be sent to the recommendation provider with instructions on how to submit a letter of recommendation on your behalf.
  • Please note the following:
    • The recommendation provider must have a valid e-mail address and phone number.
    • The status of each letter of recommendation may be viewed when you log into your account and navigate to this page.
    • You will not be able to view the letters of recommendation submitted on your behalf in this system.
    • In the event that the provider has not sent a letter of recommendation, and you wish to send him or her a reminder, click on the "Resend E-mail" button next to the recommendation provider's name.
    • If a letter of recommendation is returned by the system or the department/program to which you are applying, a notification will be sent to your e-mail address on file. It will be your responsibility to contact your provider to request that he or she resubmit the document. If you have any questions contact the department you are applying to for more details.

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Summer Application Status

NOTE: 

  • Due to the heavy volume of summer applications, we are unable to notify you of missing application documents or whether your application is incomplete.
  • All incomplete applications will be purged from the Discover system after the deadline and will not be reviewed.
  • Your Discover account will be disabled if your application is deemed incomplete.

Why didn't I receive a confirmation e-mail that my application was submitted?

You will need to check your "Bulk Mail" or "Spam" folder in your mailbox.

Will your office notify me if I am missing any documents or if my application is incomplete?

No. It is your responsibility to logon to your Discover account to see if your application is complete or if your supporting documents have been submitted however, if you are confused or have other detailed questions not answered on this FAQ page, we will be more than happy to check for you, at your request.

When will I be notified about my application status?

We will send you an e-mail within two (2) business days following the application deadline with your application status. Please view the important dates on the CPRTP Summer Program page.You will receive one of the following emails:

  • Application not accepted
  • Application Pending Final Review

What does "pending final review" mean?

It means that your application has been selected to be reviewed by our program's review committee.

When will I know whether or not my application has been accepted?

Please view the important dates on the CPRTP Summer Program page.

If my application is declined, will you inform me of the reason why it was declined?

No. Applications are declined for a number of reasons including preset criteria established by the Cancer Prevention Research Training Program. If you are declined, we encourage you to re-apply next year and register with our social media sites, to receive information on any upcoming fellowship opportunities.

What happens after my application is accepted?

You will be notified of the next steps via e-mail. Typically the mentor matching process begins and our office will begin processing your paperwork to begin your summer experience.

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Back to Top of CPRTP FAQ page

*********THIS CONCLUDES THE SUMMER PROGRAM FAQs.*********


Appointment Process

Once the awardee has fulfilled all AVA appointment procedures and completed all institutional documents, the CPRTP will submit paperwork to the home department (the department of the primary mentor) to initiate the fellowship appointment.  

Will I have to go through Discover even though I am already a graduate research assistant at MD Anderson?

Existing MD Anderson students not subjected to a title change, will not have to go through Discover (e.g. Graduate Research Assistants (GRAs), who are not postdoctoral fellows and are awarded a summer fellowship). Students who ARE subject to a title change, must submit a new application in the Discover system. This applies to Graduate Research Assistants who recently received a doctoral degree and was awarded a postdoctoral fellowship. Their institutional title will change from Graduate Research Assistant (GRA) to Postdoctoral Fellow. 

AVA Check-In

My appointment letter says I must check-in with the Academic and Visa Administration, what does this entail?

The first day of your fellowship will begin with the AVA check-in.  All students must report to the MD Anderson AVA orientation on their first day of employment (usually the fellowship start date). Refer to your appointment letter for the check-in date time and location. The appointment letter is available in the Discover system and must be signed, dated and uploaded (all pages) into your Discover account by the deadline specified.

What will I need to bring to AVA check-in?

  1. Social Security Card:  This is a MANDATORY document to establish employment authorization at MD Anderson and must be the original, not a photocopy.
  2. Any document in List A or List B of the I-9 document list that establishes identity. The most common identification used to establish identity is a U.S. Passport, Permanent Resident Card, State issued photo identification (I.D.) or Driver’s License. This item must be original and unexpired. Certified copies are not accepted.
  3. Checkbook with routing number, account number and mailing address. If you do not have your checkbook, be sure you know your routing, account and bank information in order to setup your direct deposit online in the MD Anderson myHR/PeopleSoft system.
  4. $15 on a debit or credit card for parking.  This parking fee is for the entire day at the 1MC lot and you are not allowed to exit and re-entire during the day.  You may park there until you sign a parking contract or determine your commute and parking routine during your fellowship.

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Parking

Where do I park and how much does it cost?

During your first day of employment, parking is available in the lot behind the 1MC building for $15.00 payable with cash, credit or debit card. Students may sign a parking contract for the remainder of their fellowship. The 1st month’s parking fees must be paid up front via personal check. The remaining monthly parking fees will be deducted from each paycheck.  To avoid parking fees, students are encouraged to car pool or utilize public transportation. A parking contract will be provided during AVA-check in.

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Dress Code

What is the dress code for CPRTP trainees?

MD Anderson dress code is business casual.  Clothing does not need to be formal. Most thermostats within the buildings are set at 75 degrees, but will seem much cooler.  Sweaters, pashminas or jackets can be kept at your desk in case you are cold while indoors.  Consult your mentor regarding any additional dress code requirements set by the department, including casual Fridays (some departments allow jeans on Fridays, while others do not).   

Acceptable attire

  • Trousers/Slacks/Khakis
  • Knee-Length Skirts
  • Casual Dresses
  • Polo or Button-down shirts/Blouses
  • Blazers/Sweaters, Pashminas, Jackets

UNacceptable attire

  • Shorts, Torn or Frayed Jeans
  • T-shirts with slogans or advertising
  • Flip-Flops, Hats
  • Mini-skirts
  • Revealing or bare midriff tops

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Trainee Funds, Travel, Expenses and Stipend

Are taxes withheld from my paycheck?

Yes, however, the amount taxed depends on the allowances you designate on your W-4 form. At New Employee Orientation, you will be asked to complete a W-4. For assistance with tax withholding calculations, visit the online IRS Withholding Calculator.

If I register for a conference and an optional concert or other type of entertainment is being offered for an additional fee, can the R25 pay for the entertainment?

No, this type of expense is not allowed under the R25 training grant.

Can a trainee be reimbursed for using local public transportation (i. e., the Metro Rail or Metro Buses) when traveling from the institution and back again for business purposes (attending a course / class / workshop / conference, etc. in Houston, TX)?

Metro Buses and Metro Rail are permissible; Taxis are NOT. Metro now has Q cards to pay for fares. These cards can be purchased at any grocery store. One way trips can be purchased via the kiosk on the metro rail platform. These kiosks also print receipts which can be used as proof of payment. If they choose to pay cash on the bus, they need to document the route taken (print map from Metro), and the amount each way.

Our department submitted a new recommendation form to your office or TAA for a trainee regarding a stipend adjustment. Will the applicant receive a new appointment revised letter to reflect their stipend adjustment?

No, TAA does not revise the appointment every time a personnel action, such as a change in compensation (including moving to "uncompensated" status) occurs within an appointment period. The TAA database and Peoplesoft will reflect the change.

One of our trainees was awarded a fellowship with a stipend increased. Do I have to submit an eJDUF?

No, only a signed recommendation form requesting a stipend adjustment is required.

How long does a trainee need to be appointed to be eligible for benefits?

Trainees appointed for 1.5 years or more are eligible for benefits.

Are Graduate School of Biomedical Sciences (GSBS) students allowed to get paid more than the GSBS stipend guidelines state?

No, GSBS GRAs are NOT allowed to work full time during the summer nor are they allowed to be paid more than the stipend mandated by GSBS, unless the student has been awarded a fellowship where the fellowship pays more than the GSBS guidelines. This does not mean supplement from what the training grant pays.

Can students or trainee’s vacation and sick leave be transferred to classified positions?

No, vacation and sick leave does not transfer to a classified position. However, for postdoctoral trainees, years as a postdoc are counted as years of service.

What is the policy to get the out-of-state tuition waived?

To be eligible for a tuition waiver, the "fellow" must be enrolled in a degree program and pursuing a degree related to the research performed.

What is the procedure when a trainee runs out of travel funds?

In the event that you have come to the limit of your annual travel from our training program funds and are considering travel to a conference, we want to help you get to the meetings that are most critical to your career development. For meetings that are critical to your career, we will consider support on a case-by-case basis and in light of our training program funds.

What is needed to assist your office in evaluating a request for additional travel funds?

Additional travel funds approval is contingent upon funding availability and trainee fellowship requirement satisfaction. To assist us in evaluating your request, please provide us with a brief explanation of the importance of this meeting to your career (a few sentences per questionis fine). The explanation should consider the following questions:

  • How will attendance at the meeting directly benefit your career?
  • Have you been invited to contribute to the meeting (oral presentation? poster?) Are you named in the program? Is your contribution peer-reviewed?
  • If you are not a contributor, what key presentations do you need to attend?
  • Have you discussed with your mentor sponsoring you for the cost of your trip?

Please provide this information in an e-mail to Shine Chang and Carrie Cameron andyour mentor for his or her agreement regarding support for your attendance at the meeting. Please include in your e-mail:

  • The projected cost of attending broken into categories (e.g., registration, hotel w/tax and fees, food, airfare, total);
  • The amount that your mentors will contribute;
  • Copies of the invitation to present that you received from the meeting organizers; and
  • Any other documents that will be useful for our consideration.

Under what circumstances can a Predoc or Postdoc fellow exceed $1,000 in travel funds?

A Predoctoral or Postdoctoral fellow may exceed their travel funds if it's justified. You can use research and educational funds for travel but you must provide justification for all expenses, every year.

How do I calculate per diem for travel?

Use the US General Services Administration Website Per Diem Rates page to calculate your per diem rate based on the state of travel.

Who do I contact to find out the balance of my research expenses or to obtain approval?

Please contact Vickie Rosella at 713-563-0640 or VARosella@MDAnderson.org.

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Mandatory Meetings (1st, 2nd and Exit Interviews)

How often will I meet with CPRTP Directors during my fellowship?

Long term fellows (predocs and postdocs) are required to adhere to the following meeting schedule (see below or Download the Mandatory Review Meeting & Brown Bag Schedule). It is the responsibility of the trainee to schedule these meetings.

 

Program

Begins

Intro. meeting1st ReviewAnnual Brown Bag
2ND Review3rd/ExitFinal Brown Bag
JanFebAugJanAprDecJan
FebMarSeptFebMayJanFeb
MarAprOctMarJunFebMar
AprMayNovAprJulMarApr
MayJunDecMayAugAprMay
JunJulJanJunSeptMayJun
JulAugFebJulOctJunJul
AugSeptMarAugNovJulAug
SeptOctAprSeptDecAugSept
OctNovMayOctJanSeptOct
NovDecJuneNovFebOctNov
DecJanJulyDecMarNovDec

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What if there is a scheduling conflict?

Please notify our office if there is a scheduling conflict and provide the alternative dates and times.

Will my mentors need to be present during my review meetings?

No.

What do I need to bring to my 1st, 2nd and exit interview?

  1. An updated CV with accomplishments & publications for the year highlighted.
  2. All publications must include a PMCID or NIHMSID number.
  3. Your Individual Development Plan (IDP). Use this website as a reference for writing your IDP plans.

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Trainee Brown Bags

What is a Trainee Brown Bag?

A CPRTP Trainee Brown Bag is an informal seminar that is open to faculty, staff, and students in the Division of Cancer Prevention and Population Sciences, the trainee's mentor, and any other guests the trainee would like to invite. The trainee and their mentor(s) are encouraged to advertise the seminar and encourage other members of their department to attend.

Are Brown Bag Presentations required of all CPRTP fellows?

Yes.

How many people usually attend Trainee Brown Bags?

Usually between 20 and 30 people attend.Trainees are encouraged to invite their entire department, friends and family. If you believe more than 30 people will attend your brown bag seminar, please contact Vickie Rosella for a larger meeting room.

When am I required to give a Brown Bag?

Short Term Summer Research Experience students are required to give a 90 second elevator speech and poster presentation during the last week of their fellowship, as part of the Summer Exposition.

Donor-funded & R25T Predoc & Postdocs:

Long term fellows are required to give a Trainee Brown Bag annually. For example, if you have a 2 year appointment, you are required to give a Brown Bag after your first completed year and another presentation shortly before your fellowship end date. Trainees with 3 year appointments (Predocs), will be required to give 3 presentations total.

When and where are Brown Bags held?

Trainee Brown Bags are usually held during the week (usually on Mondays, Tuesdays or Wednesday's) between the hours of 10:00am and 3:00pm at various locations throughout MD Anderson.

How are Brown Bags advertised?

Three e-mail announcements are sent beginning two weeks prior to the presentation date. We cannot advertise your brown bag until you provide a presentation title and all requested information required to make your Brown Bag flyer. E-mail announcements are sent to the Division of Cancer Prevention and others who have requested to be added to the CPRTP listserv.

How can I be added to the Brown Bag e-mail distribution list?

If you are a CPRTP trainee, you will automatically receive advertisements for Trainee Brown Bags via e-mail. For all others, please send an e-mail request to apply@cancerpreventiontraining.org to be added to the Brown Bag Listserv.

How do I schedule my required CPRTP Trainee Brown Bag?

As you approach the 1st year anniversary of your fellowship start date, you will be notified by Vickie Rosella (VARosella@mdanderson.org). She will send you a list of available dates and times. You will need to confer with your mentor(s) and reply with your date choices (1st, 2nd and 3rd choice) in which both you and your mentor can attend.

What if my mentor is unable to attend my Trainee Brown Bag?

In the event that your primary mentor is busy or traveling, you can have another mentor or a member of your department (who works directly with you and is familiar with your research) attend in your primary mentor's place. Your mentor or a designated member of your team, will be required to introduce you after the CPRTP Director's Brown Bag welcome speech.

I would like to schedule my brown bag as quickly as possible, can I contact a member of the CPRTP staff in advance or should I wait to be notified?

Yes, you can send an email to Vickie Rosella at VARosella@mdanderson.org. Otherwise, within 3 months of the 1st year of your appointment, Vickie Rosella will contact you via email and request the following information:

  • Three (3) to five (5) dates (1st, 2nd & 3rd choice) in which both you & at least, one of your mentors can attend,
  • your name as you want it to appear on your flyer,
  • your credentials,
  • names of all mentors,
  • presentation title.

What is the required length of my presentation?

  • Summer Research Trainees:Elevator Speech Length (Exact Time: 90 seconds).
  • Predoctoral & Postdoctoral Fellows:30 to 40 minutes.

Are my mentors required to attend?

Yes. If you have more than one mentor, please make sure at least one mentor is present. See What if my mentor is unable to attend my Trainee Brown Bag? above.

What happens during the Brown Bag presentation?

The Brown Bag is usually scheduled for 1 hour (30 to 40 minute talk time, the remainder of the time for questions and answers). The annual or exit interview can be scheduled immediately following your Brown Bag or at a later date. The order of events are as follows:

  1. Trainee photograph with their mentor(s), Dr. Shine Chang and Dr. Carrie Cameron,
  2. Dr. Chang will make the introduction and CPRTP announcements,
  3. Trainee's selected mentor will introduce the trainee,
  4. Trainee Presentation (R25T/Donor 30-40 minutes),
  5. Audience Q&A and speaker evaluation,

My research isn't completed & I have no results, do I still need to give my Brown Bag?

Yes. You do not need to wait to present your Brown Bag research talk until you have significant results. Present your progress-to-date during your presentation.

How often do I need to attend the Brown Bags?

Since attendance at all Brown Bags is a part of your training, you need at least 70% attendance during your fellowship. Contact Vickie Rosella at VARosella@mdanderson.org with the reason you cannot attend.

Is there anything I need to include in my presentation?

Yes.You must include two (2) Funding Acknowledgements (below) and at least one slide discussing issues of Responsible Conduct of Research (RCR) relevant to your research project. (below).

Can I record my presentation?

Camtasia is available to record your presentation (audio and slides, only) in conference rooms with an audio system. Many rooms in Mays Clinic and smaller department conference rooms do not come equipped with a microphone, audio system, therefore the presentations cannot be recorded using Camtasia. Within one week of your presentation, you will receive a web link via e-mail. You can use this web link to critique your presentation and also share with colleagues, family and friends.

Is recording the Brown Bag mandatory?

No, it is optional.

My Brown Bag presentation slides are on my MAC laptop computer, can I connect my MAC to the computer during my presentation?

The conference room computers have Windows operating system, however, we are more than happy to accommodate MAC users. We can request an audio visual technician to assist you in connecting your MAC laptop. If you are a MAC user, be sure to contact Vickie Rosella at (713) 563-0640 or VARosella@mdanderson.org.

How many people usually attend Brown Bags?

We typically reserve a conference room using an estimate of 25 attendees. If you anticipate more than 25 attendees for your Brown Bag, please contact Vickie Rosella at (713) 563-0640 or VARosella@mdanderson.org immediately, so that we can request additional chairs or possibly a larger room.

Can I give my talk with another trainee who is also a CPRTP fellow?

Yes! We encourage our trainees to give talks together on the same day, whether their project is within the same discipline or not. Feel free to contact another trainee within the program, if you would like to schedule your presentation on the same day.

Don't I have an annual review and exit interview following my brown bag?

Trainees appointed before September 1, 2014 will be required to have an annual, 30-minute review meeting with CPRTP Directors usually following their brown bag.
Trainees appointed after September 1, 2014 are required to meet more frequently with CPRTP directors per the Mandatory Review Meeting and Brown Bag schedule.

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Acknowledgement of Support

How do I acknowledge my grant funding in my presentation, poster, manuscript, etc?

The following are examples of acknowledgement wording for posters, manuscripts and other presentations.

R25T Predoctoral, R25T Postdoctoral Acknowledgements (includes both the CPRTP grant and the MD Anderson Cancer Center's core grant):

  • (Insert your name here) and the research were supported in part, by a cancer prevention educational award (R25T CA057730, Dr. Shine Chang, Ph.D., Principal Investigator), and by the MD Anderson's Cancer Center Support Grant (CA016672, Ron DePinho, M.D., Principal Investigator) funded by the National Cancer Institute.

R25E (GRA, College Students, Medical Students) Acknowledgements (includes both the CPRTP grant and the MD ANDERSON CANCER CENTER core grant):

  • (Insert your name here) and the research were supported in part, by a cancer prevention educational award (R25E CA056452, Dr. Shine Chang, Ph.D., Principal Investigator), and by the MD Anderson's Cancer Center Support Grant (CA016672, Ron DePinho, M.D., Principal Investigator) funded by the National Cancer Institute.

NIDA Statistical Genetics of Addictions Acknowledgement:

  • (Insert your name here) and the research were supported by award Number R25DA026120 from the National Institute On Drug Abuse. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes for Drug Abuse, National Cancer Institute nor the National Institutes of Health.

Donor-Funded: Halliburton Postdoctoral Acknowledgement:

  • This research (or project) was supported in part by a fellowship for (insert your name here) supported by a grant from The University of Texas MD Anderson Cancer Center, Halliburton Employees Fellowship in Cancer Prevention Fund.

Gordon Postdoctoral Acknowledgement:

  • This research (or project) was supported in part by a fellowship for (insert your name here) supported by a grant from The University of Texas MD Anderson Cancer Center, Janice Davis Gordon Memorial Postdoctoral Fellowship in Colorectal Cancer Prevention.

If YOU are supported by a grant through the Cancer Prevention Research Training Program (CPRTP) and YOUR RESEARCH is supported by a DIFFERENT grant (other than a grant through CPRTP), use this following acknowledgement:

  • (Insert your name here) was supported by a cancer prevention fellowship through The University of Texas MD Anderson Cancer Center, Cancer Prevention Research Training Program, funded by the National Cancer Institute grant (enter grant number for your fellowship-see above examples), Shine Chang, Ph.D., Principle Investigator.
  • This research was supported by (insert funding institution) for (insert your name here) through (insert grant or funding mechanism).

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Responsible Conduct of Research (RCR)

What is Responsible Conduct of Research (RCR)?

Responsible Conduct of Research (RCR) is defined by the NIH as "the practice of scientific investigation with integrity." It involves the awareness and application of established professional norms and ethical principles in the performance of all activities related to scientific research.

Why is RCR required?

NIH policy requires participation in and successful completion of instruction in Responsible Conduct of Research (RCR) by individuals supported by any NIH training/research education/fellowship/career award (NOT-OD-10-019).

What are basic principles and best practices of RCR?

According to the NIH, the following principles are based on several key concepts about responsible conduct of research and best practices that have evolved over the past two decades’ experiences:

  1. Responsible conduct of research is an essential component of research training. Therefore, instruction in responsible conduct of research is an integral part of all research training programs, and its evaluation will impact funding decisions.
  2. Active involvement in the issues of responsible conduct of research should occur throughout a scientist’s career. Instruction in responsible conduct of research should therefore be appropriate to the career stage of the individuals receiving training.
  3. Individuals supported by individual funding opportunities such as fellowships and career development awards are encouraged to assume individual and personal responsibility for their instruction in responsible conduct of research.
  4. Research faculty of the institution should participate in instruction in responsible conduct of research in ways that allow them to serve as effective role models for their trainees, fellows, and scholars.
  5. Instruction should include face-to-face discussions by course participants and faculty; i.e., on-line instruction may be a component of instruction in responsible conduct of research but is not sufficient to meet the NIH requirement for such instruction, except in special or unusual circumstances.
  6. Instruction in responsible conduct of research must be carefully evaluated in all NIH grant applications for which it is a required component.

Where can I find detailed information about research integrity and research misconduct?

NIH has information available on their Grants Policy web page.

Where can I find examples of Responsible Conduct of Research (RCR)?

Read more about Responsible Conduct of Research .

Does MD ANDERSON CANCER CENTER host RCR seminars?

The Postdoctoral Association at MD ANDERSON CANCER CENTER has designed the RCR Seminar Series to fulfill this requirement for postdoctoral fellows and graduate students by covering several important topics. The seminar series takes place on every Wednesday, from Noon to 1pm. View the RCR Seminar Series Schedule.

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Publications

What format should I list my publication?

Typically, publications should be in the following basic format: Authors (with your name in bold), Article Title, Journal Name, Year, Issue (Number): First Page - Last Page. PMCID or NIHMSID

An example of a citation of CPRTP Director and PI, Dr. Shine Chang:

Niu J, Huang YJ, Wei S, Liu Z, Wang LE, Chang S, Chamberlain RM, El-Naggar AK, Sturgis EM, Wei Q. Association between a functional polymorphism (-1195T>C) in the IGFBP5 promoter and head and neck cancer risk. Head Neck 33(5):650-60, 5/2011. e-Pub 10/2010. PMCID: PMC3023825.

What is a PMCID?

A PMCID is a PubMed Central Identifier or reference number which is a unique number assigned to a work that is posted to PubMed Central, a free digital archive of biomedical and life sciences journal literature at the U.S. National Institutes of Health (NIH) developed and managed by NIH's National Center for Biotechnology Information (NCBI) in the National Library of Medicine (NLM). All works applicable under the NIH Public Access Policy are posted to PubMed Central.

What is an NIHMSID?

An NIHMSID is a NIH Manuscript Submission Reference Number in lieu of a PMCID at the end of a full citation. The NIHMSID is a temporary substitute for a PMCID when using eitherSubmission Methods C orD under the NIH Public Access Policy. It is intended to be used only in cases where an awardee needs to cite a paper soon after its acceptance by a journal, when there is not enough time to complete every step of the NIH manuscript submission process.

Why is a PMCID required and important?

A PMCID is required for demonstration of compliance with the NIH Public Access Policy for applicable works, three months post publication and beyond, noted in NIH applications, proposals and progress reports. If you are writing an NIH application, proposal, or progress report and you cite an article that is:

  1. Authored or Co-authored by you, or, arose from your NIH award, and
  2. Is covered by the NIH Public Access Policy you must include the PubMed Central reference number (PMCID) on those articles.

What is a the difference between a PMCID and PMID?

PubMed Central is an index of full-text papers, while PubMed is an index of abstracts. The PMCID links to full-text papers in PubMed Central, while the PMID links to abstracts in PubMed. PMIDs have nothing to do with the NIH Public Access Policy.

How do you locate a PMCID?

The PMCID is posted in PubMed as soon as an article has been successfully processed by PMC, which usually occurs around the time of publication. For detailed information on how to located a PMCID and how to cite, visit the Locating the PMCID page of the NIH Public Access Policy page.

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"Topics in Cancer Prevention" Course

How many credit hours are Topics in Cancer Prevention?

2.0 Elective credit hours

What is the course number for Topics in Cancer Prevention?

Generally, the GSBS course number listing is GS21 1621. For more information about this course visit https://gsbs.uth.edu and perform a keyword search of the course name.

What is the cross listed course number for UT School of Public Health?

Generally, the UT School of Public Health cross listed course number is usually PH 1498 100, but you will need to confirm this with UTSPH.

When is the Topics course offered?

Topics in Cancer Prevention will be offered the Spring semester of every odd-numbered ending year. (Spring 2015, Spring 2017, Spring 2019, etc.) Topics in Cancer Prevention will alternate with Bio-Behavioral Research Methods in Cancer Prevention and Addiction course which will be offered the Spring semester of every even-ending year (Spring 2014, Spring 2016, Spring 2018, etc.)

What time and day of the week will Topics in Cancer Prevention take place?

Topics will begin every Friday during the spring semester from 10am to Noon at different locations throughout MD Anderson. All enrollees will receive a syllabus via e-mail from CPRTP.

When can I receive or view a copy of the syllabus?

The syllabus will be emailed one to two weeks prior to the 1st day of class. After the 1st day of class, the syllabus (including any revisions) and all course materials will be posted to our Sakai: Collaboration and Learning Environment Website, to registered students ONLY. Registered students will receive instructions on how to logon to Sakai on the 1st day of class.

How long is the class?

Two hours.

What time of the year is Topics usually offered?

The Spring semester of every odd-ending year. (Spring 2015, Spring 2017, Spring 2019, etc.) Announcements are sent via e-mail and posted on our social media sites.

Is there a prerequisite?

No

Does it require instructor approval?

No

What are the objectives of Topics in Cancer Prevention?

  1. Students will describe conceptual models used for cancer prevention research and practice.
  2. Students will identify the principal approaches used in areas of promising research in cancer prevention, both topical and methodological.
  3. Students will give examples of applications of cancer prevention research and practice.
  4. Students will discuss the research and implementation challenges for future cancer prevention and control activities.

Are CPRTP fellows required to take the Topics in Cancer Prevention course?

Yes. Topics in Cancer Prevention is a required course. As of 2014, CPRTP will offer one required course per year during the Spring semester. Each CPRTP trainee must enroll in one course during the spring semesters in which they are appointed as CPRTP fellows. Thus, fellows who spend two years in the program will be taking only one semester of Topics and one semester or Bio-Behavioral.The recommended courses are available to assist trainees in developing their educational curriculum. In addition, please check your Fellowship Requirement Memo submitted with your CPRTP fellowship application. Visit our website for a complete list of required and recommended courses.

I am a Summer Research Experience trainee, am I required to take this course?

No. This course is only available during the Spring semester of each odd-numbered ending year (e.g. 2015, 2017, etc.).

How do I register for Topics in Cancer Prevention?

See How to Register for Courses below.

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"Bio-Behavioral Research Methods in Cancer Prevention and Addiction" Course

When is Bio-Behavioral Research Methods in Cancer Prevention and Addiction offered?

Bio-Behavioral Research Methods in Cancer Prevention and Addiction course is offered the Spring semester of every even-numbered ending year (Spring 2014, Spring 2016, Spring 2018, etc.) through the University of Texas Graduate School of Biomedical Sciences (UTGSBS). For more information about this course visit https://gsbs.uth.edu and perform a keyword search of the course name.

How many credit hours?

2.0 Elective credit hours

Is there a prerequisite?

No

Does it require instructor approval?

No.

What are the objectives of Bio-Behavioral Research Methods in Cancer Prevention and Addiction?

  1. Define Bio-behavioral research and identify issues that help and hinder success conducting such research
  2. Indicate the areas of intersection between behavioral and basic science research
  3. Provide examples of successful applications of Bio-behavioral Research Methods in Cancer Prevention and Addiction
  4. Suggest health conditions and research topics in Health Science that might benefit from Bio-behavioral research approaches

Is Bio-Behavioral Research Methods in Cancer Prevention and Addiction required or recommended?

Bio-Behavioral is a required course. As of 2014, CPRTP will offer one required course per year during the Spring semester. Each CPRTP trainee must enroll in one course during the spring semesters in which they are appointed as CPRTP fellows. Thus, fellows who spend two years in the program will be taking only one semester of Topics and one semester or Bio-Behavioral.The recommended courses are available to assist trainees in developing their educational curriculum. In addition, please check your Fellowship Requirement Memo submitted with your CPRTP fellowship application. Visit our website for a complete list of required and recommended courses.

How do I register for Bio-Behavioral Research Methods in Cancer Prevention and Addiction?

See How to Register for Courses

I am a Summer Research Experience trainee, am I required to take this course?

No. This Bio-Behavioral course is only available during the Spring semester of each even-numbered ending year (e.g. 2014, 2016, etc.).

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How to Register for Courses

(All information below relates to BOTH courses)

How do I register for Topics in Cancer Prevention or Bio-Behavioral Research Methods in Cancer Prevention and Addiction course?

Undergraduate students OR Postdoctoral students (who want to receive credit):

  • Visit the https://www.uth.edu/registrar/forms.htm to complete the GSBS Employee Enrollment form and submit all documentation listed at the top of this document (Residency Questionnaire, Transcript, Immunizations, Criminal Background Check Form) to the address provided (in-person) along with the application fee. Be sure to have a member of the CPRTP staff sign the form and provide the course information.

Undergraduate students OR Postdoctoral students (who do NOT want to receive credit): 

  • Visit the https://www.uth.edu/registrar/forms.htm to complete the GSBS Employee Audit form (you will register as an MD Anderson employee and you must have an active MD Anderson Employee ID to complete this form)
  • OR
  • If you are a UT School of Public Health student and you do not want to receive credit, complete the SPH Non-Degree Audit Only Enrollment Form. Follow the instructions at the top of the form and submit the additional required documentation listed. NOTE: You must have a member of the CPRTP staff sign the form and provide the course information.

UT Health Graduate Students: who wish to enroll at one of the institutions listed on UT registrars page, must click the link of the institution and follow the instructions provided for enrollment. Be sure to obtain the UT cross listed course number from CPRTP.

NOTE: Do not apply to GSBS. Do not attempt to register online.

If I audit the course, will I receive credit?

No. Students auditing courses will receive a grade of “AD” which may not be changed at a later date to a letter grade for credit.

What is the difference between the SPH Audit Only Enrollment Form and the GSBS Employee Audit Form?

The GSBS Employee Enrollment Audit Form is for GSBS employees which also includes UT faculty, employees and fellows. There is an application fee to use this form (see top of the form). The School of Public Health Non-Degree Audit Only Enrollment Form is for regular, non-UT students and includes an application fee (see top of the form). Please go to the GSBS website to view the complete list of fees for auditing one course.

Will CPRTP cover fees for auditing a course?

CPRTP will cover fees only for trainees funded by an R25T grant. Donor-funded fellows (Gordon or Halliburton) must consult their mentor for any course fees.

What is the course listing for each class?

The course listing is noted for current classes only.
See above for Topics in Cancer Prevention
See above for Bio-behavioral Research Methods in Cancer Prevention and Addiction

What is the cost for each course?

The application fee listed on the enrollment form is non-refundable and payable at the time of registration. Current Tuition and Fees are available on the UT Office of the Registrar website (visit https://www.uth.edu).

Will CPRTP pay my application fee and tuition?

  • CPRTP will not cover application fees for any student.
  • CPRTP will cover tuition only for trainees funded by an R25T grant. You will not need to pay your tuition up front. UT GSBS will send CPRTP a bill for your tuition, as this is covered by the grant.
  • CPRTP will not pay for your tuition if you are a Donor-Funded (Halliburton, Gordon, etc.) fellow, you will need to contact your mentor to see if he/she has funds available to cover your tuition and fees.

I am a Donor-Funded Postdoctoral fellow, will CPRTP pay or reimburse me for my required courses?

No. Please consult your mentor to see if funds are available within your department.

Where can I obtain a sponsorship form?

  • R25T fellows: Your tuition and fees for the GSBS course can be reimbursed or billed. In order to get your fees billed, Victoria Rosella, must submit a sponsorship form to the UT Registrar’s office one month prior to the start of the course. Contact Vickie Rosella at varosella@mdanderson.org to begin the sponsorship process and provide her with your Student ID#. Late registration and sponsorship form submissions are subject to a late fee. If you are past the one month window, contact Vickie to see how your fees can be reimbursed by CPRTP.
  • Donor-Funded fellows: CPRTP is not responsible for paying your tuition or fees. You will need to contact your mentor to see if funds are available within your department for billing or reimbursement.
  • NIDA Postdoctoral and NIDA Predoctoral fellows: Your tuition and fees for the GSBS course can be reimbursed or billed. In order to get your fees billed, Victoria Rosella, NIDA Program Coordinator, must submit a sponsorship form to the UT Registrar’s office one month prior to the start of the course. Contact Victoria Rosella at 713-563-0640 or varosella@mdanderson.org to begin the sponsorship process and provide her with your CS ID# (Campus Solutions Identification Number). If you are past the one month window, contact Ms. Rosella to see how your fees can be reimbursed by CPRTP.

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Can I pay my application and tuition fees online?

  • UT and GSBS students can pay the application fee online and check the status of their application via the myUTH system. If you do not have myUTH logon, visit www.uth.edu/ and perform a keyword search for myUTH logon and complete the myUTH account request form.
  • For additional instructions visit www.uth.edu and keyword search "Registrar FAQs".
  • NOTE: The UTLINK Faculty/Designee Authorization is discontinued. Use the myUTH form above. All roster review and grade entry by faculty and/or designees should now be done using myUTH.
  • Other students can contact the Registrar's Office at registrar@uth.tmc.edu.

I’m not a GSBS student, do I need to apply for admission to the school?

No. See How to Register for Courses above.

The registration form is approval of my “Immediate Supervisor”, who is this?

CPRTP Directors, Drs. Shine Chang or Carrie Cameron.

Is there a final exam at the end of the course?

No. If you register for credit, the course is graded on a Pass/Fail system and no final exam is required. Make sure you register for the class as AUDIT if you do not need credit for this class. This prevents anyone who doesn’t need this class as credit from having an F in their record. If you do require credit, you will need to show up for every class to pass the course.

Since this is during lunch hours, can we bring a lunch?

Students are welcome to eat lunch during class.

What happens if I miss a class?

You must make up every missed class or you will receive an "I" for incomplete.

How do I make up missed classes?

View the presentation of the missed class on Sakai, create 3 questions related to the missed class, answer your 3 questions, submit your Q & A via e-mail to Victoria Rosella at varosella@mdanderson.org.

Is there a maximum amount of classes that are allowed to be missed?

No. As long as you submit 3 questions with answers for every missed course, you are allowed to make them up.

Can I bring a laptop to take notes?

We encourage students to use their laptops, notebooks iPads or any electronic tablet, as long as it’s being used for course work during class time.

Why do I need to give you my contact information?

We ask for your contact information so we can reach you in the case of an emergency, to let you know if a class has been cancelled, or any other situation where it is crucial to get in touch with you. Your information is kept confidential.

I am ill and cannot make it to today’s class. Who do I contact?

Contact Vickie Rosella at (713) 563-0640 or VARosella@mdanderson.org.

Where can I obtain a copy of the syllabus, PowerPoint slides from a class that I missed or view videos from past courses?

All class materials are posted on Sakai, including syllabus, handouts, videos and presentation slides. If you have registered for a Topics or Bio-Behavioral course, we will grant you access to Sakai. You will receive these instructions for logging on to Sakai on the first day of class.

I am unable to register for courses this semester, but may be interested next year, how can I receive notification about courses?

If you are a current CPRTP fellow, you will receive an e-mail regarding course offerings, otherwise, we recommend you connect with our the CPRTP social media sites using the links on our website.

Who do I contact with Sakai problems or general questions about courses?

Contact Victoria Rosella at 713-563-0640 or varosella@mdanderson.org

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Trainee Forum

What is a Trainee Forum?

The Trainee Forum was created to help all Cancer Prevention Research Training Program trainees benefit from others’ experiences. Everyone is so busy throughout the year that we may fail to take time we need to grow. It is a time when all can get together and see what we are all working on. It is also an opportunity to meet other trainees in Cancer Prevention.

When and where do Trainee Forums take place?

Trainee Forums are usually held twice a year at various conference rooms throughout MD Anderson Cancer Center. Formal announcements are sent to the Division of Cancer Prevention and Population Sciences and all trainees two weeks prior to the forum. All fellows are welcome to attend.

Is attendance required at Trainee Forum?

Yes.

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Cancer Prevention Grand Rounds - CPGR*

(*)Also known as Cancer Prevention and Control Grand Rounds or CPCGR

What are Cancer Prevention and Grand Rounds?

To highlight the work of leaders in cancer prevention and control, the Cancer Prevention Grand Rounds seminar series was formed in 2005. The purpose of the Cancer Prevention Grand Rounds is to inform the scientific and clinical faculty, trainees and staff at MD Anderson of emerging areas of research, new methods used in the field, and recent findings that inform the work conducted here.

Is Cancer Prevention Grand Rounds accredited?

The Cancer Prevention Grand Rounds are accredited for continuing medical education, which is an attractive feature to our clinical audience. However, the seminars are open to the public as well and are widely advertised throughout the Texas Medical Center.

How do Iget credit for attending?

The Cancer Prevention Grand Rounds are accredited for continuing medical education, which is an attractive feature to our clinical audience. However, the seminars are open to the public as well and are widely advertised throughout the Texas Medical Center. When you arrive, you will be asked to show your I.D. badge to be scanned. That information is uploaded and reported to CME where you will receive credit for attending.

What if I have forgotten my MD ANDERSON CANCER CENTER employee identificationbadge? or I'm not a student, faculty or staff of MD Anderson?

If you have forgotten your ID badge, please provide your employee ID number to the CPGR attendant. The attendant will key in your employee number to record your attendance and that information will be uploaded to CME.

What if I'm not a student, faculty or staff of MD ANDERSON CANCER CENTER?

We have manual sign in sheets available for those who are visiting from another institution or who are guests not affiliated with any institution outside of MD ANDERSON CANCER CENTER.

When and where do Cancer Prevention Grand Rounds take place?

The schedule for Cancer Prevention Grand Rounds follows an academic calendar (September through June) and typically features on average 2-4 speakers each month. The lectures are held at different locations on the MD Anderson campus on Fridays at Noon for one hour. They are preceded by a series of scheduled meetings with faculty and other individuals during the morning.

When and where do Cancer Prevention Grand Rounds Trainee Lunches take place?

Trainees are invited to have lunch with a visiting CPGR speaker (speakers outside of MD Anderson) from 1:15 to 2:30pm. Trainees are invited to attend this trainee lunch via email. The trainee lunches take place at various locations throughout the institution.

Where can I obtain a copy of the Cancer Prevention Grand Rounds schedule?

The schedule can be found on the Division of Cancer Prevention & Population Sciences home page: Cancer Prevention Grand Rounds (MD ANDERSON CANCER CENTER intranet only).

What if I miss a Cancer Prevention Grand Rounds presentation?

You can view a list of past Cancer Prevention Grand Rounds presentations. Recordings are currently available for the previous 9 months only. You will not be able to see the speaker, but you will be able to view the slide presentation as well as hear audio. All presentations are in Adobe Flash videos.

Where can I find archived Cancer Prevention Grand Rounds presentations (more than 9 months old)?

View Archived Cancer Prevention Grand Round presentations.

How do I nominate a speaker for the Cancer Prevention Grand Rounds?

Contact Tiffany Hines at TNHines@mdanderson.org to nominate a Grand Rounds speaker.

What are the host's responsibilities for a speaker for the Cancer Prevention Grand Rounds?

Contact Tiffany Hines at TNHines@mdanderson.org for detailed host's responsibilities.

How can I be added to the CPGR distribution list?

Send an e-mail to Tiffany Hines at TNHines@mdanderson.org to be added to the CPGR Listserv.

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Manuscript / Publication Info

Iwant to submit a manuscript for publication. What are the guidelines?

Regardless of your authorship position, we require that you complete the paper proposal for our approval before submitting a manuscript for publication. Your compliance will ensure the continued funding of our NCI training and education awards.

How do I acknowledge the funding of my training grant in my manuscript?

See Acknowledgement of Support above.

Read more about manuscript resources on our Applicant and Trainee Resources page.

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Trainee Exit Process

What is the exit process for summer program trainees?

At least 5 days prior to the last day of work, complete the following steps:

  1. The CPRTP will complete and sign the 3rd box of page 1 and give the form to the trainee.
  2. The trainee will complete the NAME and TRAINEE TITLE section of page 1, complete and sign section 2 (page 2); and complete and sign section 3 (page 2) of the Summer Experience Program Exit Clearance Form.
  3. Turn in your desk keys or any other items belonging to your home department and inform them that the CPRTP will email them a copy of the completed form.
  4. Take the form to the parking office (if you have contracted parking) and obtain their initials & date. Let them know that you will be terminating your parking contract.
  5. Turn in the completed exit clearance form to the CPRTP along with your ID badges and any equipment purchased during your fellowship such as laptops, monitors, cameras, recorders, etc. CPRTP will turn in the completed forms with ID badges to TAA/AVA and provide the home department with a copy of the exit clearance form. DO NOT TURN IN YOUR EXIT CLEARANCE FORM & ID BADGE TO YOUR HOME DEPARTMENT.

I purchased a laptop and monitor with my research expenses. Why can't I keep this equipment? It was purchased with my research funds!

Any equipment purchased during your fellowship using grant funds are property of the Cancer Prevention Research Training Program and not the trainee. These items must be surrendered to Kava Lewis (Asset Manager) at the conclusion of your fellowship.

If my appointment ends early (because I'm offered a job or accept another opportunity), what is the exit procedure?

You must notify the CPRTP directors immediately via email and carbon copy the education coordinators: Kava Lewis and Vickie Rosella.  Notification must come in the form of a formal resignation letter that must include your official departure date. This letter is to be typed, signed and dated.

Who should I send my resignation letter to?

You must send your resignation letter to the following people:

  1. All Mentors and their support staff,
  2. Your Department Chair and their support staff,
  3. Drs. Shine Chang and Carrie Cameron, CPRTP Directors and their support staff,
  4. Zera Harden, Program Manager of the Academic and Visa Administration (AVA),
  5. Kava Lewis, Education Coordinator
  6. Vickie Rosella, Education Coordinator

Are there any forms that must be completed?

Yes you must complete two sets of forms from AVA and CPRTP:

  1. Contact AVA to receive your check-out documents.
  2. Complete these CPRTP forms and email to Vickie Rosella at varosella@mdanderson.org:

Are there any forms that my primary mentor must complete?

Yes. Your primary mentor must complete a CPRTP Trainee Evaluation Form.

Will I need to give a final Brown Bag presentation?

Yes, you are required to give a final Brown Bag presentation. Please see Mandatory Review Meeting and Brown Bag schedule above and contact Vickie Rosella at (713) 563-0640 or VARosella@mdanderson.org to schedule.

Will I receive a certificate of completion?

Yes.

  • Postdocs only: Complete the Request for Certificate of Postdoctoral Fellowship Training form and return it to Trainee and Alumni Affairs (TAA), Unit 165 (see bottom of form).
  • Predocs: Following your final Brown Bag presentation, you will receive a certificate of completion from CPRTP.
  • Summer: Following the CPRTP Summer Exposition, you will receive two certificates of completion 1) CPRTP and 2) MD Anderson Summer Experience.

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Connect with CPRTP

Like us on Facebook and follow us on Twitter.

Manuscript, Publications and other Trainee Resources

Visit Trainee Resources to request letters of recommendation, learn how to acknowledge funding, prepare a publication, write a grant proposal & more.

CPRTP Alumni

Can't Find Your Answer Here?

Email your detailed question to: 

apply@cancerpreventiontraining.org.

You will receive a response within 1-2 business days.